January 20, 2010

CALL TO ORDER 7:30 pm

ROLL CALL

x Mr. Anderson x Mr. Brotzman x Chief Lutz
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton x Mr. Wayman x Mr. Szeman

Members of the board spoke of fond memories in regards to Retired Chief Norman Chaffee and his recent passing. Mr. Britton asked for a moment of silence.

MINUTES:
MINUTES of: 01/06/09 Reorganization Meeting
Motion by: Mr. Wayman
Mr. Bartlett asked that a correction be made (per his notes) to Resolution #10-011 by adding Mr. Long as a member of the Records Committee.
Seconded by: Mr. Takacs to approve with above change.
ROLL CALL: All ayes

MINUTES of: 01/06/09 Regular Session
Motion by: Mr. Bartlett, Seconded by: Mr. Anderson to approve as presented.
ROLL CALL: All ayes

BILLS AND PAYROLL:
Bills ($23,952.30) and payroll ($48,629.55) totaling $72,581.85 are motioned for acceptance and payment.
Motion by: Mr. Anderson, Seconded by: Mr. Wayman
ROLL CALL: All Ayes

OPENING PUBLIC PORTION:
No comments.

COMMITTEE REPORTS:

BUILDINGS:
Nothing to report

COMMUNICATIONS:
Nothing to report.

PART TIME LABOR MANAGEMENT:
Nothing to report.

FULL TIME LABOR MANAGEMENT:
Nothing to report.

OLD BUSINESS:
Nothing to report

NEW BUSINESS:

MASTER PLAN PUBLIC INPUT HEARING: Due to space considerations, Mr. Long asked that the Regular Fire Board meeting scheduled for February 3rd at 7:30 pm be moved from Village Hall to the Township Center and begin at 6:00 pm to accommodate a Master Plan Public Hearing that will be held at 7:00 pm following the regular meeting. Mr. Long was asked to advertise the public meeting in area newspapers (Star Beacon, News Herald and Lake County Gazette).
Motion by: Mr. Bartlett, Seconded by: Mr. Wayman
ROLL CALL: All ayes

CHIEF’S REPORT:

CHAFFEE FUNERAL:
Chief Gene Lutz thanked Lt. Tod Baker for his tireless efforts in meeting with Retired Chief Norman Chaffee’s family to arrange funeral services. Interim Chief Myers reported that there would be a separate Firefighter service to honor Chaffee. Lt. Baker explained that special station coverage was being arranged to include Madison personnel and various AMA departments – both personnel and vehicles. Baker thanked Chief McDonald and Ashtabula County for their generosity.

POD PROGRAM:
Chief Lutz also thanked Lt. Alan Van Kramer for his efforts regarding the POD program and suggested that Madison Village and Township consider developing a similar program of their own (supplies trailer). Mr. Britton commented that Matt Zapp (Village Administrator) might be able to help finding a suitable trailer.

MASTER PLAN:
Interim Chief Dennis Myers reminded the board to review the 63 page Master Plan in preparation for the public hearing on Feb. 3rd at 7:00 pm.

CLOSING PUBLIC PORTION:
No comments.

ADDITONAL ITEMS:
1) Mr. Britton asked for personal donations from the board members to cover the cost of flowers ordered for Mr. Murray’s mothers’ funeral.

2) The board agreed that flowers for Retired Chief Norman Chaffee’s funeral would be paid for by the District.

3) Next Meetings:

Regular Fire Board Meeting, Feb. 3rd, Madison Township Center, 6:00 pm

Master Plan Public Hearing, Feb. 3rd, Madison Township Center, 7:00 pm

Regular Fire Board Meeting, Feb. 17th, Madison Township Center, 7:30 pm

Motion to adjourn by: Mr. Bartlett, Seconded by: Mr. Wayman
ROLL CALL: All ayes @ 7:46 pm

January 6, 2010

CALL TO ORDER 7:30 pm

ROLL CALL

x Mr. Anderson Mr. Brotzman x Interim Chief Myers
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton x Mr. Wayman x Mr. Szeman

Attorney J. Peter Szeman administered the swearing in of Eugene Lutz as Madison Fire District Chief. Chief Lutz thanked the board for the opportunity to continue leading the District forward.

MINUTES:
MINUTES of: 12/16/09 Regular Session
Motion by: Mr. Brotzman, Seconded by: Mr. Bartlett to approve as presented.
ROLL CALL: 5 ayes, 1 abs

BILLS AND PAYROLL:
Bills ($120,832.00) and payroll (131,868.69) totaling $252,700.69 are motioned for acceptance and payment.
Motion by: Mr. Wayman, Seconded by: Mr. Bartlett
ROLL CALL: All Ayes

OPENING PUBLIC PORTION:
Mr. Britton thanked area fireman for coming to the meeting and showing support for Chief Lutz.

COMMITTEE REPORTS:

BUILDINGS:
Station #1 Storage Building – Mr. Britton reported that the required drawings have been sent to the county for review (heating, air conditioning, plumbing, electrical, etc.).

COMMUNICATIONS:
Nothing to report.

PART TIME LABOR MANAGEMENT:
Nothing to report.

FULL TIME LABOR MANAGEMENT:
Nothing to report.

OLD BUSINESS:

PRIORITY LIST UPDATE:
Mr. Bartlett reported (rev.12) that items #4, 11 and 27 have recently been closed and that items# 11, 15, 19, 25, 29, 32 and 35 have been updated.

Item #36 has been added – Develop and implement a plan for officer promotion, progression & succession.

NEW BUSINESS:

LAKE HEALTH – Gary Robinson:
Mr. Robinson reported on the progress of the Lake Madison Medical Center ED construction plans. He reported that in October and November his staff randomly called Madison Township and Village residents and invited them to a focus group meeting to talk about the new ED plan. A leadership group has also met, and will continue to meet (next meeting mid February), to exchange ideas. He explained that they are at the design development stage and showed an overhead view of the proposed layout for the new addition (6-8,000 sq. ft.) which included 8 treatment rooms, radiology from current building, CT, courtyard (which will allow them to expand at a later date), waiting rooms and staff offices. The final design is expected to be approved by early February, followed by construction documents and permits in March and April. Ground breaking should happen late April, early May and the ED will be operational in the fall.

CHIEF’S REPORT:
Interim Chief Dennis Myers welcomed Gene Lutz to the District and stated that he and the officers are looking forward to sharing ideas and moving forward together.

Master Plan:
Chief Myers reported that Phil Kouwe with Emergency Services Consulting International has finished the first phase of their report which is an assessment of the current condition (vehicles, facilities, response guidelines, etc.) and ESCI expects to email a report within the next week or so.

Master Plan Public Input Forum:
Myers reported that we are ready to schedule a 1-day public input session concerning the community’s input of the Master Plan (tables and chairs are required). He requested that the Fire Board choose a date. Phil Kouwe is available anytime except the third week of January and the third week of February. Mr. Britton suggested the day of the next regular Fire Board meeting which is February 3, 2010. Myers reminded Mr. Long to advertise the focus group.

2009 Run Overview:
In 2009, there were 2809 total runs which is down 7% from 2008 (attributed to the fact that there was not a catastrophic event in 2009). Fire/EMS breakdown to follow.

Mr. Brotzman asked about our county’s rating regarding run volume. It was reported that the information is not yet available.

Mr. Wayman presented a certificate to Dennis Myers for his excellent performance as Interim Fire Chief.

CLOSING PUBLIC PORTION:

Chief Lutz introduced his family.

Mr. Szeman thanked everyone for the opportunity to serve the district as legal counsel and committed to working hard.

Mr. Britton thanked Mr. Wayman for his work as board chairman in 2009. He asked the District employees and the community to give Chief Lutz a chance. He stated that, with Myers’ input, we are headed in the right direction. He welcomed Trustee Max Anderson to the board and stated that he looked forward to working with him. Mr. Britton thanked Mr. Long for his excellent service over the last year or so. He also thanked Nila Maurer for her good work and promised a raise in the near future.

Mr. Brotzman reported that he will be out of town on January 20, 2010.

Mr. Britton reported that Mr. Anderson will be out of town March 17-28th.

Mr. Takacs commented that he is excited to bring a new chief, new legal counsel and a new board member on board and asked that the board put the political agendas behind them and move on in a constructive manner.

Mr. Brotzman commented that he was confident that the 2010 will run smoothly.

Motion to adjourn by: Mr. Bartlett, Seconded by: Mr. Wayman
ROLL CALL: All ayes @ 7:53 pm

A cake and coffee reception welcoming Chief Lutz followed.