February 17, 2010

CALL TO ORDER 7:30 pm

ROLL CALL

Mr. Anderson x Mr. Brotzman x Chief Lutz
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton Mr. Wayman x Mr. Szeman

Per Mr. Britton, Mr. Anderson and Mr. Wayman are at a Township Conference in Columbus, Ohio.

MINUTES:

MINUTES of: 02/03/10 Regular Session
Motion by: Mr. Brotzman, Seconded by: Mr. Takacs to approve as presented.
ROLL CALL: All ayes

BILLS AND PAYROLL:
Bills ($30,782.29) and payroll ($71,325.04) totaling $102,107.33 are motioned for acceptance and payment.
Motion by: Mr. Bartlett, Seconded by: Mr. Brotzman
ROLL CALL: All Ayes

OPENING PUBLIC PORTION:

No comments

COMMITTEE REPORTS:

BUILDINGS:

STORAGE/TRAINING BUILDING – STATION #1 – Mr. Britton reported that all CT Consultant blueprints are back and the bathroom layout is still not correct. He is meeting with Eric (CT) on Thursday, Feb. 18th. Blueprints will be resubmitted (no extra cost).

Joe Gunzelman removed siding on the new building at Station #1 for fire proofing. Plumbing and floor are next.

OIL SEPARATORS – Per the agreement with the Health and Building Inspector, G & J will install Oil Separators in Station #1 and Station #2 ($2,980.00). An Oil Separator will also be installed in the new building (at a later date).

COMMUNICATIONS:
The board requested that Chief Lutz get a 3-year projection of dispatch costs from the Township. The Township Dispatch has been in operation since October 2009, and per Mr. Brotzman, is going well

PART TIME LABOR MANAGEMENT:
Nothing to report.

FULL TIME LABOR MANAGEMENT:
A Full Time meeting is scheduled for March 3rd to discuss new issues.

OLD BUSINESS:

PRIORITY LIST UPDATE:
Mr. Bartlett stated that there are currently 11 items in progress.

Chief Lutz reported that the Time Warner High Speed is up and running, however, the computers are still too slow. He also suggested that the board address the issue of a new telephone system.

NEW BUSINESS:
Nothing to report

CHIEF’S REPORT:

AED’s – Automated External Defibrillators : Chief Lutz reported that compatible AED’s (including wall mounts) for Village Hall, Senior Center and Township Center will cost 1,960.00 each ($6,729.00). The District will install the units and Physio Control will train and perform routine maintenance (cost to follow). Motion by: Mr. Bartlett, Seconded by: Mr. Brotzman
ROLL CALL: All ayes

SERVICE CONTRACTS: Chief Lutz reported that he is currently working with Physio Control on the service contract for the LifePak-15’s ($12,623.00/year). The service contract for the District’s (4) AED’s is $2,158.50/year.

RUN REPORTS – Chief Lutz handed out a 2 year comparison of District run report activity.

COMMERCIAL INSPECTIONS – Chief Lutz reported that commercial building inspections are a priority to ensure that businesses stay up and running which will protect local jobs and city revenues. He anticipates that 95% of violations will be completed within the first 30 days and believes we can achieve 97.5% compliance within 60 days. He is currently working with the county judge and clerk to set up this process (compliance or fines).

Chief Lutz requested that the board hire a part time inspector (25-30 hours/week) to handle these inspections and suggested that the District train new inspectors from within. He has a candidate scheduled for an interview on Friday, Feb. 19th.

Mr. Takacs inquired about the office space available for the proposed part time inspector and whether a vehicle is available for use. Chief Lutz reported that the new inspector will be housed in the existing training center at the District office, and that the Fire Chief’s vehicle is due to be replaced which will leave the #2100 Explorer available.

OHIO FIRE CODE – Chief Lutz informed the board that he is preparing a resolution regarding the Ohio Fire Code with a provision to update same without the need to pass a new resolution each year. A second resolution is required naming board-appointed Fire Safety Inspectors. These resolutions will be available by the March 3rd meeting.

THERMAL IMAGING CAMERA- demonstration of the Eclipse and T-Max 4 Thermal Imaging Camera (TIC) is scheduled for February 24th – 26th.

CLOSING PUBLIC PORTION:

No comments.

Mr. Brotzman stated, for the record, that he was misquoted 4 or 5 times in Dave Jones’ Fire District – Station #3 Project article recently printed in the News Herald.

Bold print amended per Mr. Brotzman’s request at March 3, 2010 meeting during minute approval process. Motion by: Mr. Brotzman, Seconded by: Mr. Bartlett
ROLL CALL: 4 Ayes; 2 abstain

Next meetings:
March 3rd – Village Hall at 7:30 pm
March 17th – Township Center at 7:30 pm

Motion to adjourn by: Mr. Brotzman, Seconded by: Mr. Takacs
ROLL CALL: All ayes @ 8:04 pm

February 3, 2010

CALL TO ORDER 7:30 pm

ROLL CALL

x Mr. Anderson x Mr. Brotzman x Chief Lutz
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton x Mr. Wayman x Mr. Szeman

MINUTES:

MINUTES of: 01/20/10 Regular Session
Motion by: Mr. Brotzman, Seconded by: Mr. Anderson to approve as presented.
ROLL CALL: All ayes

BILLS AND PAYROLL:

Bills ($49,704.98) and payroll ($44,550.48) totaling $94,255.46 are motioned for acceptance and payment.
Motion by: Mr. Brotzman, Seconded by: Mr. Wayman

Discussion:
Mr. Takacs asked about a payment made to CT Consultants for $4,100.00. Mr. Long reported that the payment was for the complete set of design plans required by the Lake County Building Department for plumbing, electrical and heating for the new building behind Station #1.

Mr. Takacs asked if we had stamped, approved drawings from the Lake County Building Department. Mr. Britton reported that we do for the building as it sits now, but that there have been additional requirements set forth by the County (bathroom rework, fire rating issues, concrete floor, plumbing and oil separators installation). Mr. Bartlett asked if there would be any additional charges from CT to complete the design approval process. Mr. Britton reported that CT Consultants laid out the bathroom incorrectly and there should not be additional engineering charges for the rework, however, there may be an additional charge for the fire rating issue.

Mr. Britton met with Dan Nicholson with the Health Department and Nancy Niehus from the EPA/Health Department regarding oil separators to be installed in the concrete floor of the new building as well as design changes in the oil separators recently installed at Station #1 & 2. They will meet again Feb. 4th to perform a camera test at Station #1 to check the clay tile and perform dye tests at both stations. Mr. Britton and Chief Lutz have signed a letter of intent to make the necessary changes per the Health Departments request.

ROLL CALL: All Ayes

OPENING PUBLIC PORTION:

Connie Kelly of 637 Dawn Road thanked the District for the excellent care given to her on 12/29/09. She reported that their quick response had ultimately saved her life and she brought them chocolate chip cookies as a token of her gratitude.

COMMITTEE REPORTS:

BUILDINGS:
Nothing further to report

COMMUNICATIONS:
Nothing to report.

PART TIME LABOR MANAGEMENT:
Nothing to report.

FULL TIME LABOR MANAGEMENT:
Nothing to report.

OLD BUSINESS:

PRIORITY LIST UPDATE: Mr. Bartlett reported that there are currently 12 items on the list, eight which are more than 50% complete. He looks forward to Chief Lutz getting his feet on the ground and making recommendations for the future.

NEW BUSINESS:

AED’s – Automated External Defibrillators : Mr. Britton explained that AED’s are supposed to be in every public building (Village Hall, Senior Center and Township Center) and he suggested that the Madison Fire District purchase (maintain and train) this equipment. Chief Lutz will follow up on it next week. Mr. Bartlett spoke of needing to purchase equipment that is compatible with existing equipment. He also suggested that neighboring communities may want to consider joint purchase which may lend to discounts.

CHIEF’S REPORT:

ROBINSON FUNERAL: Chief Gene Lutz reported that Madison Fire District was involved with Thompson Chief Robinson’s funeral (honor guard/station coverage). He also reported that thank you letters were sent out to departments that helped us during Chief Chaffee’s funeral.

Chief Lutz stated that he will meet with the duty crew on Sat. Feb. 7th at the Lantern to set forth his expectations and exchange ideas on how to improve the District.

Lt. Dennis Myers and Chief Lutz are reviewing applications and working towards adding additional part time staff.

Chief Lutz reported that Thomas Perko has submitted his letter of resignation.
Motion to accept by: Mr. Anderson, Seconded by: Mr. Wayman ROLL CALL: All ayes

Mr. Bartlett commended the firefighters for their professionalism and cooperation working with neighboring communities during the recent funeral activity. He also thanked everyone for the excellent communications recently made available to the board members.

CLOSING PUBLIC PORTION:
No comments.

Motion to adjourn by: Mr. Takacs, Seconded by: Mr. Bartlett
ROLL CALL: All ayes @ 6:20 pm