March 17, 2010

CALL TO ORDER 7:30 pm

ROLL CALL

Mr. Anderson x Mr. Brotzman x Chief Lutz
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton x Mr. Wayman x Mr. Szeman

Per Mr. Britton, Mr. Anderson is on vacation in Italy.

MINUTES:

MINUTES of: 03/03/10 Regular Session
Motion by: Mr. Brotzman, Seconded by: Mr. Bartlett to approve as presented.
ROLL CALL: All ayes

BILLS AND PAYROLL:

MINUTES of: 03/03/10 Regular Session
Motion by: Mr. Brotzman, Seconded by: Mr. Bartlett to approve as presented.
ROLL CALL: All ayes

OPENING PUBLIC PORTION:

No comments.

COMMITTEE REPORTS:

BUILDINGS: Per Mr. Britton, the rough-in for the sewer and the concrete in the new training center is in and approved. All CT drawings have been submitted to the Health Department.

COMMUNICATIONS: Nothing to report.

PART TIME LABOR MANAGEMENT: Next meeting is tentatively schedule for April 7th at 7:00 pm at Township Center (Bartlett, Wayman). Chief Lutz will confirm with PT union.

FULL TIME LABOR MANAGEMENT: Nothing to report.

IT UPGRADE FOR COMPUTER SYSTEM/FIREHOUSES: Chief Lutz, Lt. Van Kramer, Mr. Bartlett and Mr. Takacs met on Tuesday 3/16/10 to further discuss the District’s computer system. Per Chief Lutz, they will begin upgrading the computer system in three phases as follows (projected time frame is 4 months):
Getting the new server, new computers, Firehouse modules, mobile computers (Toughbook) for inspections and EMS reports.
Connect Tony Long, Chief Financial Officer and Nila Maurer, Clerk to the server.
MDT in vehicles and mobile computers to enable personnel to process run reports in the field.

OLD BUSINESS:

PRIORITY LIST UPDATE: Mr. Bartlett reported on Revision #13 which includes only minor modifications. He anticipates continued progress on various projects and closing a couple of items within the next couple months.

NEW BUSINESS:

PURCHASE ORDERS: Nothing to report.

RESOLUTION NO. 10-021: Appointment of John Kloski as Part Time Fire Safety Inspector.
Chief Lutz reported on John Kloski’s background as follows:
Chief Lutz has known Mr. Kloski 20+ years.
Kloski worked for Concord Township Fire Department as Executive Captain (since 1986), Fairport Harbor Fire Department and the Sheriffs Department.
He has an extensive background in fire service and has the personality to be an asset to the Madison Fire District.
Motion by: Mr. Takacs, Seconded by: Mr. Bartlett ROLL CALL: All ayes
Mr. Szeman performed the swearing in ceremony.

The board extended their best wishes to Mr. Kloski who will begin business inspections under the direction of Lt. Terry Sopko on Thursday March 18, 2010.

RESOLUTION NO. 10-022: Recognition of National Child Abuse Prevention Month in April, 2010 through Lake County Children’s Services (blue wristbands available upon request). Chief Lutz is committed to protecting our children and updating the community on ways of keeping our children safe.

Motion by: Mr. Wayman, Seconded by: Mr. Brotzman
ROLL CALL: All ayes

CHIEF’S REPORT:

MASTER PLAN: Chief Lutz reported that he has distributed the final draft of the master plan to the District Officers for their review. Revisions are due to ESCI by 3/31/10 and the final presentation to the board is scheduled for April 14, 2010.

INSPECTION REPORT: Monthly report was distributed to board for review.

TRAINING REPORT: Monthly report was distributed to board for review.

AED’s – Automated External Defibrillators: Chief Lutz presented an AED for board inspection and reported that they would be installed in the next couple of days. The board instructed Chief Lutz to see that all appropriate personnel at the Village, Township and Senior Center receive the necessary training.

Mr. Bartlett reported that he has received many good comments from the community on the way things are going within the District.

CLOSING PUBLIC PORTION:
No comments.

Tony Long reported that the on-going tax settlement issue is still not resolved. He also reported that the District recently received a $4,000 EMS Safety grant (2009). Chief Lutz explained that this money is reimbursement for equipment already purchased.

Mr. Britton reported that various board members will not be available for the scheduled April 7th meeting and requested that the next meeting be rescheduled for April 14th, 7:30 pm at Township Center.

Motion by: Mr. Bartlett, Seconded by: Mr. Wayman
ROLL CALL: All ayes

Mr. Britton requested that the April 21st meeting be cancelled as not needed.
Motion by: Mr. Brotzman, Seconded by: Mr. Wayman
ROLL CALL: All ayes

Next meetings: April 14th – Township Center at 7:30 pm
May 5th – Village Hall at 7:30 pm

The board discussed changing regular meetings from twice a month to once a month but no action was taken.

Motion to adjourn by: Mr. Bartlett, Seconded by: Mr. Takacs
ROLL CALL: All ayes @ 7:52 pm

March 3, 2010

CALL TO ORDER 7:30 pm

ROLL CALL

x Mr. Anderson x Mr. Brotzman x Chief Lutz
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton x Mr. Wayman x Mr. Szeman

MINUTES:
MINUTES of: 02/17/10 Regular Session
Motion by: Mr. Brotzman, Seconded by: Mr. Bartlett to approve with the following change:

Bottom of Page 3 should read (under Closing Public Portion):
“Mr. Brotzman stated, for the record, that he was misquoted 4 or 5 times in Dave Jones’ Fire District Project – Station #3 article recently printed in the News Herald.”

ROLL CALL: 4 Ayes; 2 abstain

BILLS AND PAYROLL:
Bills ($19,938.80) and payroll ($44,032.97) totaling $63,971.77 are motioned for acceptance and payment.

Discussion: Mr. Britton explained the breakdown of a payment made to NREC Industrial on Check # 2617 for $10,095.04:

Approximately $4,200.00 – Deposit for drywall installation in new building at Station #1.

Just under $6,000 was to: tear down and replace new boards for firewall on new building ($3,000 in material), tear down and repack eaves with fire proofing on existing Station #1 building rebuilding soffits on existing building, removal of concrete, tear down old canopy, sand removal, brought in gravel to level inside of new building

Per Mr. Britton, we now have stamped drawings for the main permit. CT has submitted to us plumbing drawing (oil interceptor drain reworked) that went to Health District 3/3/10. Mechanical drawing is still under review. CT is working on drawing for new canopy (has 3 steel I-beams wrapped in wood for main structure – fire rated) which will also need to go to Health Department.

Motion for acceptance and payment by: Mr. Wayman, Seconded by: Mr. Takacs
ROLL CALL: All Ayes

OPENING PUBLIC PORTION:

Patty Willson – 9299 Charles Drive, Bainbridge Twp.– reported that she and (9) new nurses from Lake Health’s Mobile Intensive Care Nursing Class spent the day at Station #1 on Friday, February 26, 2010 – C shift. The outing is designed to teach new nurses and techs (mandatory) about EMS and Fire protocols, answering phones and radios, etc. She thanked Chief Lutz, Lt. Van Kramer and C-shift personnel for helping. These health professionals will also need 8 hours of ride time which they will do with Madison Fire District at a later date.

COMMITTEE REPORTS:

BUILDINGS: Nothing further to report.

COMMUNICATIONS: Nothing to report.

PART TIME LABOR MANAGEMENT: Chief Lutz is working on a new meeting date and will advise.

FULL TIME LABOR MANAGEMENT: Per Mr. Takacs, the following topics were discussed at the March 3rd meeting:

1) New Kelly Day Cycle (144 days) – Chief Lutz and Tony will be finalizing the new sign up process.

2) HIPPA Regulations – Discussion on maintaining secrecy for transmitting information and Chief Lutz is working on training for all personnel.

3) District Computers – Chief Lutz, Mr. Bartlett and Mr. Takacs will meet with IT on March 16, 2010 to resolve issues (already in budget).

OLD BUSINESS:

PRIORITY LIST UPDATE:

Mr. Bartlett stated that the District is currently 90% completed with training of new fire inspection officers. Item #32 is now closed (District Agreement with At Will Full Time Employees).

NEW BUSINESS:

RESOLUTION NO. 10-019 – 2007 Ohio Fire Code
Mr. Szeman reported that changes need to be made to Resolution 10-019, Section 3, delete “prior”- should read – “at the earliest allowed by law”.

Per Chief Lutz, Resolution 10-019 brings the District up to date by today’s standard and is easily updated. Motion by: Mr. Bartlett, Seconded by: Mr. Brotzman
ROLL CALL: All ayes

RESOLUTION NO. 10-020 – Appointment of Fire Inspectors
Mr. Szeman reported that changes need to be made to Resolution 10-020, Section 6, delete “prior” – should read – “at the earliest allowed by law”.

Mr. Szeman spoke on the pros and cons of specifically naming individuals (a list which could be cumbersome if frequently updated) as opposed to issuing a general grant of authority for District Inspectors. Resolution 10-020 is written as a general grant of authority for Certified Safety Inspectors appointed and authorized by the Fire Chief and the Fire Board to enforce the Ohio Fire Code. Mr. Szeman highly suggests that the District compile a list of inspectors because the members of the District are already appointed and Ohio Fire Code has a law enforcement component which includes penalties for misconduct. Without a specific list of names, there may be a question about who has the legal authority of the District to enforce the code, however, the language in Resolution 10-020 clearly states that the Board has given Certified Fire Safety Inspectors the authority to enforce the Fire Code.

Motion by: Mr. Brotzman, Seconded by Mr. Wayman

Discussion: Mr. Britton asked how many inspectors we have in the District and what harm there could be to making up a list as an addendum to the resolution. Chief Lutz reported we have 7 Certified Inspectors and stated that the language (“those appointed by the Fire Chief or his designees”) was designed so that the resolution did not have to be constantly updated.

Mr. Takacs asked Mr. Szeman to address the issue of prosecutorial authority under the state’s statutes. Mr. Szeman responded that the Revised Code states that for violations of the Ohio Fire Code, the authority goes to the chief legal officer of the municipality where the violation occurred.

ROLL CALL: All ayes

TURN OUT GEAR – PURCHASE REQUEST:
Tony Long presented a purchase order request from Lt. Sopko for six sets of turn out gear (approx. $10,500 plus freight- already in the budget). As a reminder, he stated that we purchased seven sets last year. Chief Lutz reported that the new sets will be purchased at the same cost as last year.

Motion by: Mr. Bartlett, Seconded by: Mr. Anderson
ROLL CALL: All ayes

RECORDS COMMITTEE:
Mr. Long reported that the Records Committee’s shredding project is 8-10 days away from completion. A small quantity of documents still need to be evaluated, but for the most part, a vast majority of the project is complete. He and Nila Maurer, clerk, will re-evaluate and report on what is left over.

DISTRICT INSURANCE:
Mr. Bartlett asked about insurance renewals and Mr. Long reported that all full time employees have filled out the new universal insurance form. Aggie Jedlicka with Dawson Companies is compiling the data and has reported that a couple of carriers have questions for a short list of District employees. Mr. Long will be calling the committee back together to review the results (2-3 weeks) after the final details have been collected.

THERMAL IMAGING CAMERAS:
Mr. Bartlett inquired about having the opportunity to view the upcoming demonstration of thermal imaging cameras. Chief Lutz will advise when demo is scheduled.

CHIEF’S REPORT:

AED’s – Automated External Defibrillators :
Chief Lutz reported that the AED’s are ordered and should be delivered shortly.

RESIGNATION – LAURA ROSE – FF Paramedic:
Chief Lutz reported that he has had an exit interview with Laura Rose and she has submitted her resignation.

Motion to accept by: Mr. Anderson, Seconded by: Mr. Wayman
ROLL CALL: All ayes

RUN REPORTS:
Chief Lutz handed out a 5 year comparison of run report activity for February. He asked the board to request other statistics that they may like to have available.

CHIEF’S VEHICLE #2100:
Chief Lutz reported that, per Lt. Patfield, the Chief’s vehicle is scheduled for replacement. One vehicle from the government program under consideration is a 2010 Dodge Ram 1500 Crew Cab, 5.7 Hemi, automatic 5-speed with 4 wheel drive, protection and skid plates, and a cap on the back (which can be used for a command center on site). The unit is listed at $34,200; our price is $28,945 plus radio and lights (not to exceed $36,000 in budget).

Motion by: Mr. Bartlett, Seconded by: Mr. Wayman
ROLL CALL: All ayes

LAKE HEALTH:
Pat Cassella, RN, Coordinator of Lake Health’s Chest pain and Stroke Center commended District personnel (Baker, Ivancic, Sample) for their record breaking response and heads up care of a recent atypical heart patient (76 minutes from 911 call on Dock Road to TriPoint to the Cath Lab at Lake West. Lt. Baker reported that the excellent skill and communication between the squad and the hospital, and the newly purchased Life Pak-15 were instrumental in saving the 50 year-old man’s life (3rd save to date using the LifePak-15).

Mr. Takacs inquired about the standard time for STEMI calls which Cassella reported is normally around 120 minutes.

CLOSING PUBLIC PORTION:
No comments.

Next meetings:
March 17th – Township Center at 7:30 pm
April 7th – Village Hall at 7:30 pm

Motion to adjourn by: Mr. Brotzman, Seconded by: Mr. WaymanROLL CALL: All ayes @ 8:08 pm