April 20, 2011

CALL TO ORDER 7:00 pm

ROLL CALL

x Mr. Anderson x Mr. Brotzman x Chief Lutz
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton x Mr. Wayman x Mr. Szeman

MINUTES:

MINUTES of: 03/16/11 Regular Session

Motion by: Mr. Anderson, Seconded by: Mr. Britton to approve.
ROLL CALL: All Ayes

BILLS AND PAYROLL:

Bills ($211,949.41) and payroll ($143,960.47) totaling $355,909.88 are motioned for acceptance and payment.

Motion to approve as presented by: Mr. Anderson Seconded by: Mr. Takacs

Mr. Takacs asked about payments made to Commercial Truck & Fleet Services. Chief Lutz stated that various vehicles have recently required repairs and that he would address the issue in the Chief’s Report later in the meeting.

ROLL CALL: All ayes

OPENING PUBLIC PORTION:

No Comments.

COMMITTEE REPORTS:

BUILDINGS:

Station #1: Mr. Britton reported that the newly installed water meter in the dorm room will be reinstalled inside the wall.

FULL TIME LABOR MANAGEMENT: Nothing to report.

PART TIME LABOR MANAGEMENT: Nothing to report.

OLD BUSINESS:

Nothing to report

NEW BUSINESS:

Resolution #11-024 National Child Abuse Prevention Month: Mr. Brotzman proposed that the Board adopt Resolution #11-024 recognizing National Child Abuse Prevention Month.

Motion by: Mr. Wayman, Seconded by: Mr. Anderson
ROLL CALL: All ayes

District Medical/Dental/Vision/Life Insurance: Mr. Long reported that the Hospitalization Committee (Wilson, Bartlett, Takacs, Baker, Lutz, Long) met several times and reviewed 6 different proposals and have elected to stay with the present hospitalization company. The plan is identical to last year’s policy with an 18.9% increase ($26,000 annually). Mr. Takacs commented that the chosen plan was the best deal and that the employees were generally satisfied with the service provided. Per Mr. Long, the cost of the district’s dental/vision/life insurances basically stayed the same as last year.

Mr. Bartlett asked for a total compensation package breakdown by employee. Mr. Long stated that the figures have been compiled, were presented at the April 16th departmental meeting, and that he will forward it to the board for their review. Mr. Takacs complimented Long on this presentation stating that it clearly lays out departmental salaries and benefits.

Mr. Long proposed that the board adopt the Medical, Dental, Vision and Life Insurance policies as recommended by the Hospitalization Committee.

Motion by: Mr. Britton, Seconded by: Mr. Anderson
ROLL CALL: All ayes

CHIEF’S REPORT:

1) National Child Abuse Prevention Month: Chief Lutz further explained the purpose of National Child Abuse Prevention Month which is to protect the children and bring child abuse prevention awareness to the community. It is also referred to as Blue Ribbon Month and Lutz suggested that everyone wear a blue ribbon during the month of April and talk to their family and friends about the cause. He handed out blue bracelets to all in attendance that read “Keeping Kids Safe”.

2) Monthly Incident Reports: Year-to-date, there have been 878 calls (699 EMS, 42 car accidents, 7 structure fires, 34 other fires). In addition, MFD responded to 10 mutual aid incidents (Leroy, Perry, Fairport, and Painesville City) and assisted other departments with fire investigations (Wilson, Feeney).

3) Ohio Fire Chief’s Line Of Duty Training: Chief Lutz reported that on April 18th he attended the final Line of Duty Death Training class and received a lot of good information. Lutz plans to forward some of the information to the firefighters in an effort to preplan arrangements and record wishes in personnel files now rather than waiting to finalize arrangements during difficult times.

4) Master Plan Building Project: Chief Lutz reported that the top eight architectural firms still under consideration made formal presentations on April 9th and 10th. He advised that the New Building Committee (Wayman, Anderson, Bartlett, Lutz, Long) will meet after the April 19th Fire Board meeting to review the scores in an effort to identify the top two firms. Mr. Szeman will then request records regarding contracts, completion satisfaction, cost over-runs, etc. Lutz reported that it is the committee’s goal to recommend a finalist to the Fire Board at the next meeting.

Mr. Wayman commented that all eight firms seemed qualified and he will be comfortable with whichever firm is selected. Per Chief Lutz’s request, Mr. Bartlett stated that he has made several telephone calls to previous clients asking questions about their experiences and received insightful information and good reports across the board. Mr. Anderson also made telephone calls checking on references. Mr. Long added that he reviewed a State Auditors list of contractors currently under investigation and none of the eight still under consideration are on the list. He committed to keeping an eye on this issue and report any findings.

5) Mandatory Departmental Meeting: Chief Lutz held a departmental meeting on Saturday, April 16th to discuss the new stations and non-emergency transports. All employees were encouraged to voice their opinions and work together to find common ground. 97% were ok with the new transport program.

6) New Radios: Chief Lutz and Lt. Tod Baker are working on selecting new radio equipment (APX 6000, Model #2) targeted to be purchased in the third quarter 2011. Lutz reported that the current estimate is approximately $250,000 and that he is working on reducing the cost as much as possible.

7) Upcoming Meetings: *Board Members are welcome to attend

Chief Lutz is meeting with Dr. Mell and Patty Willson from Lake Health regarding the new transport program and protocols. He advised the board that he is looking for 2 nurses to put on stand-by in case we have to transport a patient who is packing blood. Lutz also reported that Tri-County has agreed to be back up for these transports in case the District is occupied with fire or EMS calls.

*April 21st – Glidescope Demonstration @ Station #1 (Intubation Equipment)
*April 29th – Tabletop discussion with hospital executives
*May 3rd – Tabletop discussions with floor supervisors from all local hospitals
*May 4th – Tabletop exercise with Health Department for POD
*May 5th – Lake Hospitals Awards to Ohio Fire Chief’s – Breakfast at Quail Hollow
*May 15th – Annual Red Bird Run

8) District Vehicle Maintenance: As promised earlier in the meeting, Chief Lutz detailed some of the recent vehicle repairs:

Unit #2117 Chase Vehicle – Replaced front axle and bearings
Unit #2122 Squad – Passenger door needed to be replaced ($2800.00)
Unit #2124 Engine – Air Conditioning and Foam Systems repaired

Tires and front end alignments on several units as well.

9) East End Fire Chief’s Meeting: On April 19th at Concord Fire, Chief Lutz, Mr. Takacs, Mr. Bartlett and Mr. Anderson met with East End departments and elected officials to discuss vehicle response, AMA, and the legality of joint purchases.

Mr. Takacs reported that discussions of these cooperative services ventures are still very preliminary and more research still needs to be done. He explained that when equipment is purchased by 3 or 4 entities, questions of ownership and insurance liability, for example, need to be defined.

Mr. Bartlett stated that the meeting also offered the opportunity for discussions regarding possible smaller item and group purchases. He speculated that the norm in the future will not be the norm of the past, and although developing the plan will be a challenge, it is our responsibility to take advantage of available opportunities and funding dollars.

CLOSING PUBLIC PORTION:

No comments.

Other Items:

Mr. Wayman and Mr. Brotzman purposed that the board adopt Resolution #11-025 honoring former Fire Chief Walter Zilke for his years of service to the Madison Fire District.

Motion by: Mr. Bartlett, Seconded by: Mr. Anderson
ROLL CALL: All ayes

Chief Lutz reported that the following resolutions have been received at the District Office and will be presented to Retired Chief Zilke at his retirement dinner on Thursday, April 28th 6:30 pm at the Madison Country Club.

Madison Village Governor Kasich – State of Ohio
Madison Township Representative Ron Young
Lake County Commissioner Representative Stephen LaTourette

Mr. Brotzman reminded everyone of the May 18th and June 15th Fire Board meetings.

Motion to adjourn by: Mr. Britton, Seconded by: Mr. Takacs
ROLL CALL: All ayes @ 7:31 pm

RESOLUTION NO. 11-025

A RESOLUTION TO HONOR CHIEF WALTER ZILKE

FOR 32 YEARS OF FAITHFUL SERVICE TO THE MADISON FIRE DISTRICT

WHEREAS, Walter Zilke began his service with the Madison Fire District on August 16th, 1977 and moved quickly up through the ranks being promoted to Lieutenant on August 27th, 1986, Captain on September 20th, 1988 and Fire Chief on March 26th, 1991; and

WHEREAS, Walt continued his education by obtaining certifications for Level II Professional Firefighter, State of Ohio Certified Paramedic, Fire/EMS Instructor, Life Safety Inspector, BLS Instructor, ACLS, Boating Skills and Seamanship, EMS Response for HazMat, Acute Coronary Syndromes and Advance Airway Management, and he used his skills to mediate countless emergencies and hazardous situations; and

WHEREAS, Zilke served Madison through numerous community programs such as Madison Safety Town for Kids, Madison Combined Martial Arts Association, Career Education in Madison Schools, Central Congregation Church CROP Walk, Old Fashion Days, and Geneva Grape Jamboree; and

WHEREAS, Walt demonstrated disciplined leadership qualities throughout his tenure and possessed exemplary skill for efficiently managing District funds. He was instrumental in developing and securing continuous long term levies ensuring the District’s ability to serve the people of Madison. Programs started during his service include Full Time Staffing, the Public Fire Safety House, Juvenile Fire Setter Program, Senior Program, District Website, SCBA and Compressor System (FEMA Grant), and he was Lake County Fire Chief’s Communications Representative for many years.

NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF

MADISON FIRE DISTRICT, COUNTY OF LAKE AND STATE OF OHIO:

SECTION 1: The Fire Board expresses to Walter Zilke on its behalf, and on behalf of the entire community, sincere appreciation for his years of loyal service, dedication and diligent effort in serving those in need and for his leadership and contributions to the Madison Fire District. The Board hereby extends to him and his family best wishes for a healthy, happy and rewarding retirement.

SECTION 2: This Resolution shall take effect immediately upon its adoption.