August 17, 2011



x Mr. Anderson x Mr. Brotzman x Chief Lutz
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton x Mr. Wayman x Mr. Szeman


Minutes of 07/20/11 Regular Session

Motion by: Mr. Britton Seconded by: Mr. Anderson to approve. ROLL CALL: All ayes


Bills ($61,499.71) and payroll ($149,184.22) totaling $210,683.93 are motioned for acceptance and payment.

Motion to approve as presented by: Mr. Anderson Seconded by: Mr. Bartlett

ROLL CALL: All ayes

No Comments.


NEW BUILDINGS: Nothing to report.

Station #3 Roof Repair – Motion was made by Mr. Anderson and seconded by Mr. Wayman to continue discussion regarding sharing the cost of roof repairs at Station #3. Mr. Brotzman suggested that the board pay ½ of the total repair bill in the amount of $3,619.00.

Motion by: Mr. Anderson Seconded by: Mr. Wayman ROLL CALL: 3 ayes, 3 nays

Purchase Orders: No new requests.

Resolution #11-030 – Adopting An Ethics Policy For Madison Fire District
This resolution establishes policy and procedures per Ohio Law to uphold the highest standards of ethics in its dealings and shall be binding upon all officers, employees and agents.

Motion by: Mr. Anderson Seconded by: Mr. Bartlett ROLL CALL: All ayes

Community Emergency Response Team (CERT) – Mr. Rick Stambaugh presented an overview of CERT which is a 20-hour training program that prepares individuals to help emergency responders save lives and protect property in the event of a disaster. Stambaugh worked at Madison Fire District for 12 years and retired from Ashtabula Fire Department. He is a Public Safety Instructor at the Ashtabula County Vo-Ed School.

CERT stresses preparedness in the home, workplace and community and trains teams in basic disaster response skills so they can take the right steps to provide critical support by giving immediate assistance to victim, providing damage assessment information and organizing other volunteers until emergency personnel arrive which, in extreme cases, could be as much as 72 hours later. CERT teams also take an active role in community emergency planning, neighborhood preparedness exercises, fire safety education and workplace safety.

Per Chief Lutz’s request, Stambaugh plans to augment Madison’s safety forces by training 24-28 civilians to act as first responders until other professional personnel are able to arrive on scene. All candidates will be background checked before being accepted into the program. Participants will attend 20 hours of classes and will meet monthly to keep updated and stay prepared. Refresher courses can also be made available. Naturals for the training are neighborhood watch, community organizations, communities of faith, school staff, workplace employees, scouting organization and other groups that come together regularly. There is no age limit to participate but minors will need written parental permission.

Mr. Stambaugh and Chief Lutz are researching liability and protection coverage of volunteers (State Liability Laws and the Volunteer Protection Act of 1997).

The board thanked Mr. Stambaugh for his generous participation.


Chief Lutz reported that the District has hired Jesse Carey for the new Non-Emergency Transport Program. Mr. Szeman administered the Oath of Office and the board congratulated Carey and welcomed him aboard.

CHIEF’S REPORT – Chief Gene Lutz

1) Monthly Incident Reports: Year-to-date, there have been 2200 calls which includes 227 Non-EMS Transports (1168/yr. average). Payments made to date for Non-EMS billing total approximately $7,400 (June bills). Due to call volumes, Chief Lutz still anticipates adding staff to overnight shift.

2) Station #2 Renovation: Based on extensive review (handout), Chief Lutz proposed that the Station #2 renovation be eliminated from the scope of work due to excessive projected costs. Lutz suggested that we leave Station #2 as is until the new stations in South Madison (12,294 sq. ft.) and Northwest Madison (12,686 sq. ft.) are completed. He further suggested that perhaps a new station should be built to replace Station #2 (near Bennett Road) in a couple years.

Mr. Long reported that even though the District has decided to eliminate Station #2’s renovation, he does not anticipate a large reduction in App’s fee because costs for Station #3 and #4 will probably continue to approach the total cost of 6 million.

Motion by: Mr. Bartlett Seconded by: Mr. Anderson ROLL CALL: All ayes

The board gave Chief Lutz, Mr. Szeman and Tony Long the directive to renegotiate App’s fee accordingly.

3) Station 3 Survey: Per Chief Lutz’s request, the board gave approval to request local quotes for surveying the site at Rt. 528 & Rt. 307.

Motion by: Mr. Wayman Seconded by: Mr. Anderson ROLL CALL: All ayes

4) Fire Officers II Class: Lutz reported that Lt. Terry Sopko, Lt. Alan Van Kramer, FF Ken Wilson and FF Justin Meister successfully completed the Fire Officers II class.

5) Squad #2122: Per Lutz, Ambulance #2122 is too old and needs to be replaced.

6) Radio/Backbone Equipment: Chief Lutz reported that the County Mayors and Managers have met to discuss this issue, but he has not received an updated report.

7) Sewer for New Station #3: The board directed Chief Lutz and Mr. Szeman to contact Lake County Utilities to ascertain who administers the sewer services at Rt. 528 & Rt. 307.

* Mr. Bartlett asked, at the 9/14/11 Fire Board meeting, that Page 3, Item # 7 of the 8/17/11 minutes herein reflect, for the record, that the August 25, 2011 letter was address to and sent to both Rick Martin, Executive Director of Lake County Utilities and Ms. Alyson Moritz, Madison Village Administrator.

8) Property Citations: Lutz reported that he, Larry Advey and Jerry Klco have worked together
to issue citations to the owners of (4) Township properties giving them 30 days to either repair or
tear down said properties.

9) Geneva Fire Engine Purchase: Mr. Long reported that he has received a purchase order from Geneva for our engine #2114. The engine is currently in shop for repair.


No Comments.

Due to various members of the Fire Board being unavailable on September 21, 2011, Mr. Bartlett requested that the next Fire Board meeting be held September 14th instead.

Motion by: Mr. Bartlett Seconded by: Mr. Anderson ROLL CALL: 5 ayes, 1 nay

Mr. Britton thanked Chief Lutz and District personnel for their participation in Old Fashion Days.

Motion to adjourn by: Mr. Britton Seconded by: Mr. Britton ROLL CALL: All ayes @ 8:05 pm