October 19, 2011

CALL TO ORDER 7:00 pm

ROLL CALL

- Mr. Anderson x Mr. Brotzman x Chief Lutz
x Mr. Bartlett x Mr. Takacs x Mr. Long
x Mr. Britton x Mr. Wayman x Mr. Szeman

SWEARING IN CEREMONY

Chief Lutz reported that the District has hired Douglas Rought for the Non-Emergency Transport Program. Mr. Szeman administered the Oath of Office and the board congratulated him and welcomed him aboard.

MINUTES

Minutes of 09/14/11 Regular Session

Motion by: Mr. Takacs, Seconded by: Mr. Wayman to approve.
ROLL CALL: All ayes

BILLS & PAYROLL

Bills ($96,935.49) and payroll ($189,123.94) totaling $286,059.43 are motioned for acceptance and payment.

Motion to approve as presented by: Mr. Britton, Seconded by: Mr. Bartlett
ROLL CALL: All ayes

OPENING PUBLIC PORTION

Doug Rought advised the board that he would remain for the duration of the meeting to fulfill credit requirements for State and Local Government classes he is taking at Lakeland.

COMMITTEE REPORTS

NEW BUILDINGS: Chief Lutz reported that the New Building Committee met on Tuesday, October 18th with Tim Bement of App Architecture who presented the layout of the (2) proposed fire stations. The schematics (“footprints” and 3D images) were designed based on discussions at the September 14th meeting and only a few minor changes were made at the meeting. In an effort to proceed to the next phases (Design and Bid Package), Mr. Bement has requested a meeting with the Fire Board on November 16th at 6:30 pm to present the basic outlines of Station #3 and #4.

Motion by: Mr. Bartlett, Seconded by: Mr. Wayman
ROLL CALL: All ayes

Chief Lutz reported that Mr. Bartlett met with the Village Administrator on Wednesday, October 19th regarding Board of Zoning issues (B5 Requirements, Front, Rear and Side Yard Setbacks, Utilities, etc.) and will meet again on Thursday, October 20th to obtain approval to move the building back on the property at Rt. 528 and Rt. 307 to provide more public parking in the front (employee parking only in rear for security). Bartlett will issue/email summaries of the October 19th Village/Zoning meeting and New Building Committee meeting on October 20th which will include a time line of necessary next steps. Generally speaking, the Bid Process is scheduled for this winter and Ground Breaking by next spring.

The next New Building Committee meeting will be held on November 2nd and will be a video conference with App Architecture to submit desired changes to St. #3 and #4.

Mr. Wayman commented that he was pleased with App’s preliminary presentation and stated that the design lends well to the area. He commented that Station #4 will be very similar to the new Station #3 except it will not include front office space. Chief Lutz stated that because the stations are similar, and will be built at the same time, material costs will be reduced because we can order in bulk rates.

Mr. Bartlett stated that he reviewed the minutes of the September 14th meeting item by item against the “footprints” submitted and App Architecture has addresses all the “wants, needs and desires” requested – Tim Bement is listening! Mr. Long commented that App has also incorporated many of the items observed by Firefighters on the Fire Station Tour back on July 27th, 2011.

OLD BUSINESS

PART TIME LABOR MANAGEMENT: Chief Lutz reported that the Part Time Labor Management Committee has requested a meeting in November. By board suggestion, Chief Lutz will confirm that November 16th at 6:00 pm is acceptable.

NEW BUSINESS

PURCHASE ORDERS: Chief Lutz requested that the board approve the purchase of Portable and Mobile Radios (70 total) in the amount of $200,318 (State Bid Purchasing), which include Leather Shoulder Straps, Impressed Batteries and Chargers (no maintenance programs). Chief Lutz reported that (3) additional Portable Radios and (3) additional Mobil Radios will be purchased using monies donated by First Energy ($18,000).

Mr. Takacs inquired whether every vehicle will be equipped with a Mobil radio which Chief Lutz responded yes. Takacs asked if every employee will be issued a radio and Chief Lutz replied yes, but only while on duty (not to be taken home).

Motion by: Mr. Takacs, Seconded by: Mr. Bartlett
ROLL CALL: All ayes

RESOLUTION#11-033 – Fire Inspector Pay Rate:

Current rate of pay for Fire Inspector is $11.00. Proposed new rate will be increased to $12.00.

Motion by: Mr. Britton, Seconded by: Mr. Wayman
ROLL CALL: All ayes

RESOLUTION#11-034 – County Backbone Equipment:

The Board of Lake County Commissioners contract to share the cost to purchase the 800/700 MHz Radio Backbone Communications Equipment ( a one-time charge $6,377.12) has been amended as requested by the Northeast Ohio Fire Chiefs and is ready for Fire Board approval.

Motion by: Mr. Wayman, Seconded by: Mr. Bartlett
ROLL CALL: All ayes

RESOLUTION#11-035 – County Radio System:

Resolution #11-035 pertains to Resolution #11-034 above and instructs the Fire Chief to enter into an agreement with The Board of Lake County Commissioners for use of the County Radio System. The 2012 annual cost is $17,723.01 and has a 5% cap on future annual increases.

Motion by: Mr. Britton, Seconded by: Mr. Takacs
ROLL CALL: All ayes

Per Tony Long, the preliminary 2012 Budget is almost complete and will be forwarded to board members when available.

CHIEF’S REPORT – Chief Gene Lutz

1) December 21st Fire Board Meeting: Due to many schedule conflicts, the December 21st Fire Board meeting has been cancelled.

Motion by: Mr. Britton, Seconded by: Mr. Bartlett
ROLL CALL: 4 Ayes, 1 Nay

2) 2012 District Reorganization & Regular Session Meeting: The District’s annual Reorganization meeting will be held January 4, 2012 at 7:00 pm in the Station #1 Training Center. A Regular Session will follow.

Motion by: Mr. Bartlett, Seconded by: Mr. Takacs
ROLL CALL: 4 Ayes, 1 Nay

3) Run Reports: Year-to-date, crews have responded to 2,861 calls – 433 Tranports; 1,868 EMS;
23 working fires; 537 other calls.

4) Fuel Tanks: The fuel tanks at both stations are completed and in use.

5) Bariatric Cot: The bariatric cot purchased has been received and training will begin soon.

6) Vehicle Maintenance: Various District vehicles are being scheduled for repairs, warranty
work and winterization.

7) District Rogue: Per Chief Lutz, one member of the Madison Fire District has been speaking to the Madison public saying that the District is going bankrupt, voicing his opinion that we don’t need new fire stations, that we shouldn’t be doing Non-Emergency Transports and that the Chief does not have the support of the Fire Board. Chief stated that he has heard reports of this individual’s activities from Board Members, Firefighters, and Madison residents.

Chief Lutz formally asked the Board for feedback on whether he is fulfilling their wishes for the District and to confirm that he is doing the job he was hired to do.

Mr. Wayman stated that it was the first he had heard of this activity and assured Chief Lutz that he backed him 100%.

Mr. Britton stated that people he knows have commented that they wished their businesses and organizations ran as smoothly and efficiently as the Madison Fire District. He has not heard anything but positive feedback. Personally, he is very pleased with the service.

Mr. Bartlett commented that he has heard of this in the public, but stated that we have much to accomplish and it is imperative that we all work together.

Mr. Takacs, Vice Chariman, stated that the Fire Board sets the policy for the District, the Chief carries out those policies, so any accusations against this operation comes back the Board. In his opinion, Chief Lutz is doing a terrific job and has his support. Takacs commented that a lot of people would love to work and make a career at Madison Fire.

Mr. Brotzman, Chairman, stated that he has not heard any negative comments at all. He instructed Chief Lutz to keep doing what he is doing – “ the board is behind you”.

Mr. Long stated that Madison residents are responding in a positive way in that donations are dramatically increased which indicates that the people appreciate the excellent service of their Fire Chief, Firefighters, Paramedics and EMT’s.

CLOSING PUBLIC PORTION:

Pete Gosline from South Madison stated that the Chief should keep up the good work.

Doug Rought reported that he is very pleased with the response he has received from Madison residents in regards to the new Transport Program. Many have commented how comfortable they are with the quality of service they receive from the members of the Madison Fire District.

OTHER ITEMS:

Mr. Britton reported that the parking lot at Station #1 needs to be repaired/repaved as needed before winter. He suggested that Tony Long or the Village Road Crew request estimates from contractors used by the Village for several successful projects in the past. Chief Lutz requested that the paving be done similar to the job done at Station #2.

Mr. Britton reported that Station #1 day room has a leak and that repair estimates are being compiled.

Mr. Brotzman reminded everyone of the November 16th App Meeting at 6:30 pm and the Regular Session following at 7 pm at Station #1 Training Center.

Motion to adjourn by: Mr. Britton, Seconded by: Mr. Takacs
ROLL CALL: All ayes @ 7:43pm