July 18, 2012

CALL TO ORDER @ 7:00 pm


x Mr. Anderson x Mr. Takacsx Chief Lutz
x Mr. Bartlett x Mr. Vest x Mr. Long
x Mr. Brotzman x Mr. Wayman x Mr. Szeman


On Sunday, May 27, 2012, three teens were rescued from the waters of Lake Erie at Madison Township Park by Jim Channell of Kirtland Hills who used his jet ski to return them safely to shore. The youth had been swept a half mile out into Lake Erie by a 7- foot wave called a seiche. FF Richard Rousch presented Jim with a plaque honoring his heroic efforts.

Chief Lutz also presented an award to Jeret Pridemore, the fourteen-year-old that placed the 911 call for help.


Chief Lutz introduced Zachary Slapak, FF/Paramedic, and Jennie Pilarczyk, Paramedic. Zach will be responding to fire and EMS calls, and Jennie is joining the Non-Emergency Transfer Program. Mr. Szeman administered the Oath of Office and the board welcomed them aboard.


Mike Gehring, of Gehring Insurance Agency, detailed the new policy and reviewed specific factors that represent the $3,212 increase in this year’s premium. He stated that the District has had a good track record over the past 3 years and has not had a claim since 2010. The increase is primarily due to:

  1. All building and contents limits have been increased by a 4% inflation factor.
  2. An increase in the number of fire and EMS calls and the addition of non-emergency transfers.
  3. A 15% increase in payroll
  4. An increase of part time employees from 35 to 46.

Mr. Gehring also reported the insurance requirements for the new Station #3. He explained that because the District owns the land, VFIS provides General Liability coverage at the Rt. 528 construction site. Per his discussions with the District’s Insurance Committee, he expects the general contractor awarded the bid will provide proof of the following insurance coverage:

  1. General Liability coverage naming the District as an “Additional Insured”
  2. Workers’ Compensation
  3. Theft of building material coverage
  4. “Builders Risk” coverage on the building for the entire time of construction and until it is turned over to the district.

At the time of completion, the District’s Insurance Committee will add Station #3 as a new location to the VFIS package policy, providing “replacement cost” coverage on the structure and its permanent contents.

Motion to approve renewal as presented by: Mr. AndersonSeconded by: Mr. Bartlett
ROLL CALL: All ayes


Minutes of 06/20/12 Regular Session

Motion to approve by: Mr. Brotzman Seconded by: Mr. Vest ROLL CALL: All ayes


Bills ($58,788.29) and payroll ($157,918.03) totaling $216,706.32 are motioned for acceptance and payment.

Motion to approve as presented by: Mr. AndersonSeconded by: Mr. Brotzman
ROLL CALL: All ayes



OLD BUSINESS: None to report.


Resolution 12-031 Property Tax Budget 2013:

This resolution accepts the summary of amounts required from General Property Tax as approved by the County Auditor.

Motion by: Mr. Brotzman Seconded by: Mr. Bartlett ROLL CALL: All ayes

Resolution 12-032 Medicount Management Contract:

This resolution approves (2) renewal contracts with Medicount Management for 1) EMS Billing Services and 2) Non-EMS Transfer Services. Changes to the contracts include:

  1. Section 3a – Compensation – Lowering the EMS fee from 7% to 6.5% for the next 3 years.
  2. Section 3a – Compensation – Lowering the Transfer fee from 7% to 6% for the next 3 years.
  3. Section 12b – Governing Law – Disputes shall be resolved in Lake County (both contracts).

Motion by: Mr. Vest Seconded by: Mr. Bartlett ROLL CALL: All ayes

Chief Lutz will forward both amended contracts to the Board when received from Medicount.
Resolution 12-033 New Construction Bonds:

Resolution 12-033 provides for the issuance and sale of $4,500,000 of bonds – (20) 1-year notes – to pay costs of constructing a new fire station building and acquiring a site therefor for the District Fire Department, together with the necessary appurtenances thereto. The bonds will be awarded and sold to Andover Bank in accordance with law and the provisions of this Resolution.

Tony Long, Madison Fire District CFO, and Ryan Callender of Squires, Sanders and Dempsey, explained that Huntington National Bank’s Corporate Trust Department will act as the initial Bond Registrar and will process all billing and payment services for $300/year throughout.

Motion by: Mr. Brotzman Seconded by: Mr. Anderson ROLL CALL: All ayes

CHIEF’S REPORT – Chief Gene Lutz:

  1. Inspection Report: In board folder for review.
  2. Station #3 Pre-bid Meeting: (12) General Contractors and varopis trades attended the July 11th pre-bid meeting in preparation for the bid deadline of July 26th, 2012. Per Tony Long, once the bids are opened and reviewed by App and the New Building Committee, a special board meeting will need to be scheduled the first part of August (tentatively 8/8) for the board to consider the bids submitted, address glitches that may arise, and hopefully, award the contract.
  3. Lake Health Systems: Chief Lutz reported that he will be meeting with Lake Health at Madison ED on August 21st, 2012 at 2 pm to debrief the 2011-2012 Non-EMS Transfer Program. All board members are welcome to attend.
  4. 2012 District Call Statistics- 2012 Total calls 2200- Transfers Y-T-D in 2012 719 Transfers 3.6/day avg. 1325/yr.- Total Transfers since June 2011 1430 Transfers 3.5/day avg. 1285/yr.
  5. Sprint’s Ohio Master Service Agreement: Chief Lutz reported that the District is switching from Sprint’s standard government plan to their Ohio Master Service Agreement which, among other benefits, will give the District (12) mobile phones, at no cost, to be used in the unlikely event our radio system is disabled
  6. Mr. Wayman asked about the progress of the Part Time negotiations. Chief Lutz replied that many of the people involved have had a very busy summer and scheduling has been difficult. He is planning to meet soon to finalize the contract.


FF Dustin Sample reported that the firefighters raised $2,700 in three hours for the Muscular Dystrophy Association at their May Boot Drive.


Mr. Takacs handed out a Performance Appraisal packet for Chief Lutz’s annual evaluation and asked that all board members fill it out and return it to him by the next meeting.

Mr. Takacs reminded everyone of the August 15th and September 19th Fire Board meetings.

Mr. Vest requested a copy of the current Full Time and Part Time Labor Agreements.

Motion to adjourn @ 7:42 pm by: Mr. Anderson Seconded by: Mr. Bartlett

ROLL CALL: All ayes

Mr. Kenneth Takacs, ChairmanNila Brass, Clerk