December 19, 2012

CALL TO ORDER @ 7:00 pm


x  Mr. Anderson                  x Mr. Takacs             x Chief Lutz

x  Mr. Bartlett                        x Mr. Vest                x Mr. Long

x  Mr. Brotzman                   x Mr. Wayman         x Mr. Szeman



Mr. Szeman administered the Oath of Office to three personnel:

FF/P/Instructor Frank Henry promoted to Lieutenant/Paramedic-Grade 3

FF/P/Instructor Brian Faulhammer promoted to Lieutenant/Paramedic-Grade 3

FF/P/Instructor Justin Meister promoted to Lieutenant/Paramedic-Grade 3



Minutes of 11/21/12 Regular Session

Motion to approve as amended by: Mr. Anderson     Seconded by: Mr. Vest

ROLL CALL: 5 ayes, 1 abstain



Bills ($658,202.99) and payroll ($225,180.00) totaling $883,382.99 are motioned for acceptance and payment.


Mr. Takacs inquired about warrant #5759 for a heavy-duty carbide saw for $1,500.

Mr. Bartlett inquired about warrant #5746 for a camcorder repair.

Mr. Bartlett inquired about warrants #5869 and #5870 to Jeffrey Stanczyk for classes.  Mr. Long reported that #5869 was voided.

Mr. Bartlett inquired about warrant #5856 for Professional Service Industries.  Mr. Long reported that this company inspects new construction, i.e. concrete.

Motion to approve as amended by:  Mr. Brotzman        Seconded by:  Mr. Wayman

ROLL CALL:   All ayes




COMMITTEE REPORTS:                                                                                 

New Building Committee:

Tim Bement with APP Architecture updated the new building construction project and indicated that only the weather was causing a slight delay in the progress.  All contractors are on top of the schedule and everything is running smoothly.  The retaining wall is progressing and PSI is inspecting rebar and concrete recently installed.  Most of the excavating and site work has been completed.

Mr. Brotzman inquired about a cistern found in the front of the property.  Mr. Bement explained that 10 feet of “soggy dirt” was removed and back-filled with gravel, stone and plastic mesh to stabilize the area.



Resolution #12-044 SCBA Equipment Purchase as specified in Resolution #12-042 Bid Ad:

Chief Lutz reported on the two bids received for the SCBA equipment bids:

1)  Finley Fire Equipment ( McConnelsville, Ohio) $121,865   4500 Scott Safety

2)  All-American Fire Equipment (Canton, Ohio)  $132,093   Interspiro S-7

Chief Lutz recommended via Resolution #12-044 that the Fire Board award the contract to Finley Fire Equipment for (25) 4500 Scott Safety SCBA’s with related equipment, spares and training in the amount of $121, 865.

Mr. Bartlett inquired what will become of the old equipment we are currently using.  Chief Lutz stated that that decision has not been made, but that he may consider selling it.

Mr. Bartlett inquired what account this equipment will be purchased from.  Mr. Long replied the capital fund.

Motion to approve by:  Mr. Wayman        Seconded by:  Mr. Bartlett        ROLL CALL:  All ayes


NEW BUSINESS:                          

Mr. Bartlett reported that the Lake County East End Council of Government met on December 4th and that the by-laws are now available for review.  The by-laws will be approved at the January 24, 2013 meeting.  Mr. Bartlett asked that anyone with questions or comments contact him or Mr. Takacs so that any issues can be discussed at the January meeting.

Per Mr. Takacs, the original direction of the Lake County East End Council of Government was to establish a legal group and enable local fire departments to jointly purchase large equipment.


CHIEF’S REPORT – Chief Gene Lutz:                                                           

1)  Madison Food Bank  Drive – Chief Lutz reported that his daughters, FF Dustin Sample , Jesse Sopko, and many other volunteers from the Fire District, the Village and Township Police collected food, paper goods, toiletries, toys and money at WalMart last weekend and filled an entire squad with items to help those in need.

2)  Unit #2123 is out for repairs for 3 weeks due to a tree falling on it during a recent storm.

3)  The investigation for a house fire on Riverdale is still ongoing.

4)  2012 District Call Statistics: 

Total calls       4002

EMS calls        1942

Transfers         1322

Fire                    107



Mr. Long gave a brief overview of the proposed 2013 Budget and asked that the Fire Board review it in detail and be ready to approve the budget at the January 2nd, 2013 meeting.

Due to upcoming construction costs associated with Station #3, Mr. Bartlett requested that the board clearly identify what is needed rather than what would be nice.



Mr. Pete Goslin of South Madison thanked the board for the new Station #3 and inquired about the plans for Station #4.  In response, Mr. Takacs and Mr. Long both agreed that it is best to do one station at a time.



Mr. Brotzman welcomed former Fire Board Chairman Mike Evangelist to the meeting.

Mr. Brotzman thanked the duty crew who recently responded to his family ‘s needs for their excellent service.

Mr. Brotzman commented that Station # 3 is a wonderful and much needed addition to the District. He stated that he is glad he is able to be a part of it and thanked the board for making it happen

Mr. Bartlett thanked the Board and many residents for their willingness to stay actively engaged in the business of the Madison Fire District.  He commented that the Lieutenant promotions tonight was the final item on the 2008 Action Item List.  Job well done!  Happy Holidays!

Mr. Takacs wished everyone a Happy Holiday and reminded everyone of the January 2nd, 2013 Reorganization and Regular Fire Board meeting beginning at 7:00 pm.

Motion to adjourn @ 7:57 pm by Mr. Anderson           Seconded by:  Mr. Wayman

ROLL CALL:  All ayes