May 15, 2013

CALL TO ORDER @ 7:00 pm


x  Mr. Anderson                  x Mr. Takacs             x Chief Lutz

x   Mr. Bartlett                      x Mr. Vest                 x Mr. Long

x   Mr. Brotzman                 x Mr. Wayman        x Mr. Szeman


Minutes of 04/17/13 Regular Session

Motion to approve by: Mr. Bartlett     Seconded by: Mr. Brotzman

ROLL CALL: All ayes

BILLS & PAYROLL                                                                                

Bills ($273,378.54) and payroll ($201,617.54) totaling $474,996.08 are motioned for acceptance and payment.

Motion to approve as presented by:  Mr. Brotzman     Seconded by:  Mr. Vest

ROLL CALL:   All ayes


COMMITTEE REPORTS:                                                                                                                                                                     

New Building Committee:

Tim Bement, with APP Architecture, updated the Fire Board on the construction status at Station #3.  He commented that the weather has cooperated lately and that Seitz Builders is gaining ground with regard to the schedule.  He reported that the exterior brick will be completed by May 20th and installation of the red siding will begin on June 3rd.  The concrete paving and driveways will be poured in 2 weeks, which is 3 weeks ahead of schedule.  All retaining walls are completed and landscaping work is being moved up in the schedule.  All slab work has been finished and they are waiting for Lake County to inspect interior framing which should happen in the next few days.

Mr. Bement again praised Superintendent Ron Seitz for quality workmanship, hitting targets and being diplomatic and responsive to all aspects of the project.  Mr. Bement stated that everyone is working well together and he continues to be optimistic that Seitz Builders will finish on time in September as planned. Seitz will be able to make up for days lost due to winter weather as long as they can continue to hit scheduled target dates from now on.  The key issue at this point, or critical path, is to get the walls framed and the building sealed up (doors and windows) so that the environment (i.e. humidity, etc.) can be regulated to allow drywall and casework installations to begin.  Technically, Seitz will be back on schedule if they have the HVAC system installed and running by the end of June.

Mr. Bartlett asked about the communications between Seitz Builders and Madison Village, and the various options available with respect to the new water lines, valves, and existing sewer lines.  Mr. Bement reported that he met with Dan Gerson of URS on May 15th and minor adjustments were made to the drive and apron areas where the water lines will be installed so as not to delay concrete paving due to begin by the end of May. Even though the water lines have been delayed, he does not feel it will become an issue.  Mr. Long reported that the Village contracts are ready to go and he will be attending the pre-construction meeting on Monday, May 20th @8:30am.

OLD BUSINESS:    None to report.


Resolution 13-020 1999 Replacement Levy:

This resolution authorizes the Lake County Auditor to determine current home values in Madison with respect to the 1999 continuing levy and advise the District of the results.

Motion by:  Mr. Wayman             Seconded by:  Mr. Vest

ROLL CALL:  All ayes

Resolution 13-021 2002 Replacement 0f Levy:

This resolution authorizes the Lake County Auditor to determine current home values in Madison with respect to the 2002 continuing levy and advise the District of the results.

Motion by:  Mr. Bartlett               Seconded by:  Mr. Wayman

ROLL CALL:  All ayes

Depending on the information received from the Lake County Auditor’s Office, and if the Fire Board so chooses to proceed, they will need to approve a resolution(s) in June requesting that the replacement levy /levies be put on the November ballot.

CHIEF’S REPORT – Chief Gene Lutz:                                                           

1)  Executive Session:  Chief Lutz requested that the Board adjourn to Executive Session following the Regular Session to discuss a confidential medical issue.

2)  New Station #3:  Chief Lutz agreed that Superintendent Ron Seitz is doing a good job keeping everyone on task and producing quality work.

3)  #2122 Squad: Chief Lutz reported that he is still researching the options for selling this squad.

4)  Darley Engine #2124:  Chief Lutz advised the board that, although currently in litigation, new emission regulations now require manufacturers to build vehicles with updated exhaust systems to meet emission standards. All new vehicles ($400,000) are now equipped with a DEF System which require a costly liquid additive every 4,000 miles, or a REGEN System which requires  vehicles to idle for 25 minutes to bring the unit up to temperature to regenerate the exhaust system.

Chief Lutz requested that the board consider approving the necessary funds to refurbish Engine #2124 ($35,000-45,000) instead of purchasing a new engine.  This is our oldest engine with 40,000 miles on it.  If we do not refurbish now, we can only expect 5 more years of service from this unit.  However; if we do body work and repaint, and replace the generator with a diesel unit, update the lights, and add an air conditioning unit, we can expect to get 12 more years of service.  The pump has recently been tested and is in good running order.  The engine is currently being tested – results to follow.

5)  Chase Vehicle #2117:  Chief Lutz and Captain Kloski requested approval from the board to purchase a new chase vehicle to replace #2117 (2005 Ford Explorer-80,000 miles).  It is their intent to utilize the GSA (General Services Administration) to purchase a 2014 Interceptor SUV (all-wheel drive) for $26,000 plus necessary lights, sirens and radios, not to exceed $35,000.

Motion by:  Mr. Takacs            Seconded by:  Mr. Bartlett

ROLL CALL:  All ayes

6) 2013 District Call Statistics: 

Total calls Y-T-D    1,472

EMS calls                  608

Transfers                   508 (average 4/day)

Fires                             23 (Fire loss – $81,102 Y-T-D)

Per Chief Lutz, he has met with insurance investigators on scene at 1518 Parkview and is finalizing the clean-up process.

7)  Drug Free Workplace: Captain Kloski reminded the Board that the District has signed up for the Advanced Membership with Workers Compensation to get a reduced rate.  He reported that all employees are on-board with the program and the first round of random testing has been successfully completed.  Per Workers Compensation, as paid board members, the Fire Board is covered by Workers Compensation and should be included in the testing process (4 employees/quarter).  Captain Kloski asked that each board member schedule time to review the 30-minute informational video and become a part of the process.

Motion to participate in the WC Advanced Membership by:  Mr.  Takacs         Seconded by:  Mr. Wayman

ROLL CALL:  All ayes

Mr. Long advised the board that Workers Compensation has reported that they have too much money on hand, and, if it passes on May 30th, the District will receive a refund of around $32,800 which will be put into the General Fund.



Mr. Takacs reported that he has recently been questioned about the ability of local contractors to access w0rk and supply contracts for the Station #3 construction project.  He researched the process again and came to the conclusion that we have gone above and beyond in our efforts to ensure that local businesses have the ability and the opportunity  to either be a contractor or provide materials on the site.  It was advertised locally on a number of occasions and $750,000 has been recorded locally to date.  All upcoming landscaping materials and labor will be supplied locally.

Mr. Anderson reminded everyone of the June 19th Fire Board meeting at 7pm at Station #1.

Motion to adjourn to Executive Session @ 7:40 pm by:  Mr. Wayman     Seconded by:  Mr. Vest

ROLL CALL:  All ayes

Executive Session adjourned @ 7:45 pm