June 19, 2013

CALL TO ORDER @ 7:00 pm



x  Mr. Anderson                  x Mr. Takacs             x Chief Lutz

x   Mr. Bartlett (7:10)          x Mr. Vest                  x Mr. Long

x   Mr. Brotzman                 x Mr. Wayman        x Mr. Szeman



Minutes of 05/15/13 Regular Session

Motion to approve as presented by: Mr. Brotzman                  Seconded by: Mr. Vest

ROLL CALL: (5) ayes; 1 absent

BILLS & PAYROLL                                                                                

Bills ($1,002,063.16) and payroll ($226,806.88) totaling $1,228,870.04 are motioned for acceptance and payment.

Motion to approve as presented by:  Mr. Brotzman     Seconded by:  Mr. Wayman


Mr. Takacs and Mr. Vest inquired about Warrant #6445 paid to Perry Joint Fire District.  Chief Lutz explained that the payment is for our percentage of a new 16-function alerting system purchased with a $568,000 FEMA grant awarded to (5) local fire departments. The alerting system is activated when central communications dispatches a call and will be used in all three Madison stations.

ROLL CALL:   (5) ayes; 1 absent



COMMITTEE REPORTS:                                                                                                                                                                       

New Building Committee:

Chief Lutz updated the board on the progress at Station #3:

1)  Front parking lot pad is poured.

2)  Starting June 24th, the side and front driveway will be poured (excluding apron).

3)  Interior work is going well – more detailed plans are being finalized.

4)  Crack in back parking lot is being addressed.



Resolution #13-22 – OP&F Pick Up:

Mr. Long reported that OP&F is raising the  rate from 10% to 10.75% next month (employee portion only) and over the next three years will increase to 12.50%.  Resolution #13-22, if approved, will update Resolution #04-022 to reflect the new rates and retain the OP&F Pick Up as a before tax deduction.

Motion to approve by:  Mr. Brotzman       Seconded by:  Mr. Bartlett      ROLL CALL:  All ayes



Resolution #’s 13-23 & 13-24 – Replacement Levies:

Tony Long advised the board of the results of the Lake County Auditors review of the 1999 and 2004 levies for EMS and Fire as requested by Resolutions #13-20 and #13-21 passed at the May 15, 2013 meeting to address increased costs due to staffing and contractual pay increases over the next three years.  These increased costs, which normally are paid out of General Revenues, are more and more being taken from EMS funds which are already earmarked for funding the Station #3 construction (not from levies).  Public meetings are tentatively planned to detail our need in the training facility at the new Station #3 for September and October once construction is completed.

Mr. Long stated that, although some home values in Madison have dropped, overall the change is not significant.  The Total District Evaluation is $366, 085,970, and, if both replacement levies are passed in the November election, the cost for the $100,000 homeowner will be $226.80 annually which is only an increase of $28.04/year. The 1999 replacement levy will increase the cost of a $100,000 property by $19.21 ($.05/day) which would give the Fire District an additional $225,732 in revenue each year. The 2004 replacement will increase the cost of a $100,000 property by $8.83 ($.025/day) which would give the Fire District an additional $109,314 in revenue each year. Per Mr. Long, since these are continuing levies, if the replacements should fail in November, both levies will continue unchanged.

Mr. Brotzman commented that, because the Madison school system will be asking for a new levy in November, he is hesitant to put both levies on the ballot at the same time and suggested that only the 1999 be put up for replacement in November, 2013 and wait a couple of years to renew the 2004 levy until, hopefully, the economy has had a chance to recover some.  Mr. Takacs, Mr. Bartlett, Mr. Vest, Mr. Anderson and Mr. Wayman all agreed.  A short discussion was had to review the language of the 1999 levy and no changes were made.

Resolution #13-23 – November Ballot – 2004 Levy:       Withdrawn from agenda.

Motion to withdraw by Mr. Takacs   Seconded by:  Mr. Brotzman

ROLL CALL:  All ayes

Resolution #13-24 – November Ballot – 1999 Levy:

Motion to put the 1999 replacement levy on November 2013 ballot by:  Mr. Brotzman      Seconded by:  Mr. Takacs

ROLL CALL:  All ayes


CHIEF’S REPORT – Chief Gene Lutz:                                                           

1)  Chase Vehicle #2117:  Chief Lutz reported that the new chase vehicle approved at the May 15th meeting has been ordered (delivery and modification 2-3 months).

2)   2013 District Call Statistics: 

Total calls Y-T-D    1,849

Transfers                   644 (3.6/day average)





Mr. Anderson reminded everyone of the July 17th Fire Board meeting at 7pm at Station #1.

Motion to adjourn @ 7:43 pm by:  Mr. Brotzman

Seconded by:  Mr. Vest                   ROLL CALL:  All ayes