September 18, 2013

CALL TO ORDER @ 7:00 pm

ROLL CALL            x  Mr. Anderson                  – Mr. Takacs              x Chief Lutz

x  Mr. Bartlett                      x Mr. Vest                  x Mr. Long

x  Mr. Brotzman                  x Mr. Wayman        x Mr. Szeman


Minutes of 08/21/13 Regular Session

Motion to approve as presented by: Mr. Brotzman      Seconded by: Mr. Bartlett

ROLL CALL: All ayes

BILLS & PAYROLL                                                                                

Bills ($322,759.11) and payroll ($167,933.07) totaling $490,692.18 are motioned for acceptance and payment.

Motion to approve as presented by:  Mr. Bartlett       Seconded by:  Mr. Brotzman

ROLL CALL:   All ayes


COMMITTEE REPORTS:                                                                                                                                                                     

New Building Committee – Station #3:

Chief Lutz reported that Tim Bement of APP Architecture was in attendance at the regular Wednesday construction meeting today. He confirmed that all work is on schedule and Mr. Bement continues to address “punch list” items.  Station #3 is now secured and requires entry codes.  All utilities are on and the generator, air conditioner and heating units are running.  Chief Lutz commented that we will start moving in the first two weeks of October starting with items requiring installation (gear washer, SCBA compressor, beds, etc.).

Mr. Wayman asked about the signage for the front of the building.  Chief Lutz regrettably reported that the sign was to be delivered today, but, due to an accident, the sign fell off the truck onto the freeway and was damaged.  The replacement sign should be delivered in a few days.

Chief Lutz reported, for the record, that he has concerns about the building plans which call for a sprinkler head in the Electrical Room.  He explained that this room holds the transfer switch which runs the whole station and the generator, as well as a secondary transfer switch which runs the emergency lighting.  He met with Jerry Flanik of the Lake County Building Department who agreed that a smoke or heat detector would be more appropriate for the application. Mr. Flanik offered to write a letter in an effort to adjudicate the plans, however, he suggested that Chief Lutz speak with FDIC Insurance to verify regulations.  After a lengthy discussion, FDIC has no problems with the sprinkler head being installed and would require that the walls be 2-hour rated if the sprinkler was removed.  Chief Lutz sent Jerry Flanik an email advising him that there would be no changes to the original plans and that the insurance company is comfortable with installing the sprinkler head in the Electrical Room.  Chief Lutz reiterated his objection to water being sprayed in the room.

Per Mr. Vest’s inquiry, Chief Lutz stated that the open houses are still tentatively scheduled for Friday, November 1st (private) at 1:00 pm and Saturday, November 2nd (public-time TBA).  Mr. Long reported that they are currently working on the invitation list.

OLD BUSINESS:   None to report.                      


Resolution #13-26 Amounts & Rates – 2014:

Mr. Long explained that this resolution documents the District’s acceptance of the amounts and rates generated by existing levies as estimated by the Lake County Auditor’s Office and certified by the Lake County Budget Commission.

Motion by:  Mr. Brotzman                Seconded by:  Mr. Bartlett                ROLL CALL:  All ayes

2014 District Hospitalization Insurance:

Mr. Long advised the board that the medical insurance industry will be implementing dramatic changes in 2014.  Beginning January 1st, 2014, barring any legislative changes to Obama Care, everyone will go to a community rating standard where premiums will increase by approximately 10%, deductibles will go from 2500 individual/5000 family to 3000/6000, and insurance companies who currently pay 100% after-deductible cost will only be paying 60%.  Presently, the District picks up the deductible which costs us about $60,000.  Under this new provision, if all employees max out, the District’s cost would approach$165,000.

Mr. Long reported that most of the insurance companies are offering early conversions for employers who choose to renew their existing coverage  by December 1, 2013.  This early conversion program allows employers to renew their policies under the present rules at the same coverage and deductibles as in 2013 with only a slight increase in rate ($600/month).  This early option will potentially save both the District and the employees thousands of dollars next year by renewing  December 1, 2013.

Mr. Bartlett, District Insurance Committee, stated that the current Full Time contract dictates that the insurance provided by the District must be equal to or better than the previous plan.  The District can vote to renew the current policy for December 1st, 2013, but will meet with the Full Time members to let them know so they do not feel caught off guard.  Mr. Long stated that next year the board will need to take a look at how the hospitalization is written in the next Full Time contract considering the legislative changes that have been made.

Mr. Long purposed that the board not wait until our customary renewal date of May 1, 2014 and take advantage of the early conversion option by December 1, 2013.

Motion by:  Mr. Brotzman                Seconded by:  Mr. Bartlett

ROLL CALL:  All ayes

CHIEF’S REPORT – Chief Gene Lutz:           

1)  District Inspections:  In board folder for your review.

2)  COG UpdateChief Lutz informed the  3 Fire Board members who are on the Council of Government committee that a power point presentation has been emailed for their review and that the next meeting date will be set in the next few days.                                  

3)  New Chase Vehicle #2117:   Special equipment and lights installation should be completed by next week.

4)   Pumper #2124:  This engine is currently at Countryside Truck being refurbished.

5)   Middle Ridge Fire: Investigation is ongoing. 

6)   Parkview Fire: Clean-up efforts continue.

7)   District Call Stats:

Total calls Y-T-D    2,693

EMS                          1,099

Transfers                                 875

Structure Fires – Fire Loss Y-T-D $140,302

8)  Executive Session:  Chief Lutz requested an Executive Session following the Regular meeting.

9)  Communications: Chief Lutz and Captain Kloski proposed that the District go with Lake County for IT Services.  Lake County has bigger buying power and the District can save on the cost of phone usage, firewall licenses for server, anti-virus updates, and fiber-optic cable installation at Station #3, as well as have 24 hour Tech/Help Desk service at a lower rate.  Annual savings are projected to be $4,000/year.        The hours already purchased from CSJ, our current IT service provider, will be used for some much needed updates to our computer system (i.e. upgraded speed, memory and hard drives) which are necessary to work in the county system.

10)  Cloud with Firehouse (Pittsburgh):  Chief Lutz reported that he just signed a 5-year contract ($2,703/yr.) to make Firehouse accessible on off-site I-pads and computers, and eventually on I-pads installed in all squads. We will need to give State Reporting, Lake Health Systems and Medicount Management login access for medical reporting and billing purposes.

Mr. Bartlett and Mr. Anderson thanked the District for the speedy and competent responses last week at the school and Township Park.                                                                                                                         



Mr. Vest asked when the replacement levy signs will be distributed.  Chief Lutz stated that we will be putting up signs soon, and the firefighters will be at the polling places to remind everyone to vote for the levies.  He will also put a notice in the News Herald to let Madison residents know the particulars.

Mr. Anderson reminded everyone of the October 16th Fire Board meeting at 7pm.

Motion to adjourn to Executive Session to discuss personnel sick time @ 7:30pm by:  Mr.  Vest      Seconded by:  Mr. Brotzman

ROLL CALL:  All ayes


Motion to re-convene to Regular Session @ 7:40pm by:  Mr. Vest

Seconded by:  Mr. Bartlett                                     ROLL CALL:  All ayes

Motion to allow Chief Lutz to cash in 500 hours of sick time by:  Mr. Brotzman

Seconded by:  Mr. Vest                               ROLL CALL:  All ayes


Motion to adjourn Regular Session @ 7:42pm by:  Mr. Brotzman

Seconded by:  Mr. Vest                               ROLL CALL:  All ayes