November 20, 2013

CALL TO ORDER @ 7:00 pm

ROLL CALL       x  Mr. Anderson                  x Mr. Takacs             x Chief Lutz

x  Mr. Bartlett                      x Mr. Vest                  x Mr. Long

x  Mr. Brotzman                  x Mr. Wayman        x Mr. Szeman

Swearing In Ceremony:

Chief Lutz introduced Paramedic Jamie Burgett who has joined Madison Fire District’s Non-Emergency Transfer Program.  Law Director, Joe Szeman, administered the Oath of Office and the Fire Board welcomed Burgett aboard.


Minutes of 10/16/13 Regular Session

Motion to approve as presented by:  Mr.  Vest              Seconded by: Mr. Bartlett

ROLL CALL: All ayes


Bills ($369,039.38) and payroll ($228,474.84) totaling $597,514.22 are motioned for acceptance and payment.

Motion to approve as presented by:  Mr. Brotzman        Seconded by:  Mr. Wayman

ROLL CALL:   All ayes


COMMITTEE REPORTS:                                                                                

New Building Committee – Station #3:

Chief Lutz reported again that Tim Bement of APP Architecture continues to address minor “punch list” items at Station #3.

OLD BUSINESS:   None to report.                     


Tony Long initiated a discussion to determine the date of the 2014 Reorganization meeting which would normally be on the first Wednesday of the new year.  This year said Wednesday is on New Year’s Day and Mr. Long suggested that the meeting be rescheduled to Thursday, January 2nd at 7:00 pm in the Station #3 Training Center.  The board agreed.

CHIEF’S REPORT – Chief Gene Lutz:          

1)  1999 LevyChief Lutz reported that the 1999 replacement levy passed with 58% on election day.

2)  Communications: Chief Lutz reported that the move to Lake County IT Services is on-going and should be completed in the next couple of weeks.

3)  Council of Governments:  Mr. Takacs reported that the council has been advised that the Madison Fire District is not interested in participating in the purchase of an air truck.  The COG, however, is also looking at acquiring a heavy rescue truck through joint purchase with multiple agencies which is contingent on being awarded a federal grant.  The council is still collecting information to submit the grant application so we will have to wait and see.

4)   Blue Cards:  Madison Fire District Lieutenants Baker, Faulhammer, Meister and Van Kramer have completed the 50-hour online class, spent 3 days with various local fire chief’s in Concord doing scenarios and have been issued their Blue Cards.  Many chief’s reported that our lieutenants brought a lot to the table and did a very good job.  Next year we plan to send 4 Full Timers to the class.

5)  Officer II Class:  Lt. Frank Henry, Brian Faulhammer and Tod Baker recently finished the Office II class.

6)  Firehouse Cloud:   The Firehouse Cloud is up and running and allows personnel to access Firehouse records and reports from anywhere with internet service.

7)  2124 Tanker Refurbishing:  Chief Lutz presented a smart board report with pictures updating the work in progress.

All painting is completed.

All corrosion has been removed.

Windshield has been replaced.

All corroded metal has been replaced

All door strips have been replaced.

All lights, except the head lights, will be replaced with LED lights which will run off the alternator instead of the generator.

Due to wear caused by SCBA equipment, door panels need to be replaced and vinyl chairs need to be re-upholstered or replaced.  Chief Lutz stated that he was still putting the figures together for materials and labor, but asked the board to consider approving additional funds to make the door panel and seat repairs in the near future.

8)  Lake Health Blitz  Event – Donated Tour:  Chief Lutz requested that the Fire Board Chairman (Anderson) and Vice-Chairman (Takacs) attend the December 19th Station #3 Tour awarded to Mr. & Mrs. Lytle  at the Lake Health Blitz Event.  The day will begin at 10:00 am by swearing in the couple as “Chief’s-for-the-Day” and will include a CPR class, lunch with the firemen and a tour of the new firehouse.

9)  Resolution #13-29 – Joint Purchase – 1992 Pierce 75’ Quint Vehicle:

Painesville City Fire and Concord Fire are selling a 1992 Pierce 75’ Ladder Truck which Chief Lutz of Madison Fire and Chief McDonald of Perry Fire would like to purchase jointly for $30,000.  The truck has a 1500 gpm pump and carries 400 gallons of water.  Initial changes to the truck will cost approximately $5,000 (changing down rigger pads, 2 new front tires, ladder pulleys, cleaning).

Mr. Vest asked where the vehicle would be stored.  Chief stated that it would be alternated between both departments and, while in Madison, will be housed in the north to serve Rt. 20.  All personnel will need to be trained to man the vehicle.

Mr. Vest asked Mr. Takacs if he was aware of this particular vehicle and his opinion of the proposed purchase.  Mr. Takacs replied that it is a well maintained vehicle and is a “steal” in regards to the asking price.

Mr. Bartlett asked who would carry the insurance on the vehicle.  Mr. Takacs stated that since it will be housed mostly in Perry, that Perry, who is also covered thru VFIS, has agreed to carry the insurance policy.  Madison will be covered by standard AMA agreements.

Motion by:  Mr. Bartlett                    Seconded by:  Mr. Brotzman                        ROLL CALL:  All ayes

10)  2013 Calls:

Total calls       3,503

EMS                1,425

Transfers        1,121

Fires                   88  (Loss Value = $380,000)



Mr. Brotzman addressed the Board and advised them that this was his last Fire Board meeting.  He reminisced about the many  ups and downs, difficult meetings and legendary scuffles experienced since December 1987 when he first became a board member.  He thanked Chief Lutz for his leadership and stated that he was proud of where this fire district is today.  Brotzman wished everyone the best of luck.

Mr. Anderson reminded everyone that the next Fire Board meeting is November 20th at 7:00 pm at 840 River Street – Station # 3 Training Center.

Motion to adjourn @ 7:43 pm by:  Mr.  Brotzman (last time)                 Seconded by:  Mr. Wayman

ROLL CALL:  All ayes