December 18, 2013

CALL TO ORDER @ 7:00 pm

ROLL CALL            x  Mr. Anderson                  x Mr. Takacs             x Chief Lutz

x  Mr. Bartlett                      x Mr. Vest                  x Mr. Long

-  Mr. Brotzman                   x Mr. Wayman        x Mr. Szeman


Minutes of 11/20/13 Regular Session

Motion to approve as presented by:  Mr.  Vest              Seconded by: Mr. Bartlett

ROLL CALL: All ayes


Bills ($ 53,863.85) and payroll ($207,686.59) totaling $261,550.44 are motioned for acceptance and payment.

Mr. Long detailed several recent regular and Station #3 expenditures and reported on the current status of the budget for the new building. He also reported on additional billing expected between now and completion of the project.  Board members thanked him for his proactive efforts to keep them informed.

Motion to approve as presented by:  Mr. Vest        Seconded by:  Mr. Takacs

ROLL CALL:   All ayes


COMMITTEE REPORTS:                                                                               

New Building Committee – Station #3:

Chief Lutz reported that, although they continue to address minor “punch list” items at Station #3, there will be no more New Building Committee meetings and that it should no longer be included in future Fire Board agendas.

OLD BUSINESS:   Mr. Wayman asked about and Chief Lutz reported that the new signage at Station #2 is still being considered and he is waiting on quotes.      


Resolution #13-30 Brotzman Recognition:  This resolution honors Mr. Bill Brotzman for his years of service on the Madison Fire Board.

Motion by:  Mr. Wayman                  Seconded by:  Mr. Vest

ROLL CALL:  All ayes

Resolution #13-31 Bartlett Recognition:  This resolution honors Mr. Don Bartlett for his years of service on the Madison Fire Board.

Mr. Bartlett thanked everyone for the opportunity to serve and attributed the District’s success to good leadership and teamwork.

Motion by:  Mr. Vest                          Seconded by:  Mr. Takacs

ROLL CALL:  All ayes

Resolution #13-32 District Personal Property Sale:  This resolution authorizes the Fire Chief to sell District Personal Property which is no longer needed for any public use, is obsolete, and/or unfit for the uses for which it was acquired.

Mr. Takacs and Mr. Brotzman requested that local non-profit organizations be given first chance at these items.

Motion by:  Mr. Vest                          Seconded by:  Mr. Bartlett

ROLL CALL:  All ayes

Resolution #13-33 – 2014 Appropriations:  This is an annual appropriations resolution detailing 2014 expenditures.  Mr. Long explained that these are temporary appropriations to make payments and payroll until finalized at the end of March.

Motion by:  Mr. Takacs                     Seconded by:  Mr. Wayman

ROLL CALL:  All ayes

CHIEF’S REPORT – Chief Gene Lutz:          

1)  Chief Lutz reported that he has received the election results for the files.  

2)  Madison Food Bank donations were collected in the amount of $1,647.00 as well as ¾ of a squad of food stores.  Thank you Madison for your generosity!

3) The purchase agreement has been finalized for the joint purchase between Perry Fire and Madison Fire District for a ladder truck purchased from Painesville City Fire for $30,000.  All agreements need to be signed by the Fire Board and submitted with a check for the District’s portion of the purchase.  The unit will be titled in Perry’s name and will be insured by and housed at Perry Fire.  Future maintenance and improvements (+/- $5,000) will be split between Madison Fire District and Perry Fire.  

4)   Chief Lutz reminded Mr. Anderson and Mr. Takacs of the “Chief-for-a-Day” activities scheduled for December 19, 2013 at 10:00 am.

5)  Chief reported that the Lake County IT changeover is going well and that the Firehouse Cloud is up and running.  He anticipates using I-Pads in squads in the next couple of months.

6)  Unit #2124 refurbishing is almost completed.  Chief Lutz reported that he authorized a local upholstery company to recover the seats at a cost of $400/each.

72013 Calls:

Total calls       3,842

EMS                1,576

Transfers        1,213

Working Fires                29  (Loss Value = $396,830)



Mr. Takacs thanked Captain John Kloski for his competent coverage while Chief Lutz was on vacation.

Mr. Long reminded the board that, due to PERS changes, starting in January, 2014 board compensation will be paid monthly instead of yearly.

Mr. Vest thanked District personnel for their professionalism and expertise when they recently responded to a family member in need.

Mr. Anderson reminded everyone that the District Reorganization meeting 1s January 2nd, 2014 and the next regular meeting will be January 15th, 2014 both at 7:00 pm at 840 River Street – Station # 3 Training Center.

Motion to adjourn @ 7:41 pm by:  Mr.  Bartlett                  Seconded by:  Mr. Takacs

ROLL CALL:  All ayes