January 15, 2014

CALL TO ORDER @ 7:00 pm                                                                   

ROLL CALL          

 x  Mr. Anderson                 x Mr. Takacs            x Chief Lutz

 x  Mr. Frager                         x Mr. Vest                 x Mr. Long

 x  Mr. Gauntner                   x Mr. Wayman        x Mr. Szeman

 

PLEDGE OF ALLEGIANCE

MINUTES:

Minutes of 12/18/13 Regular Session

Motion to approve as presented by:  Mr.  Anderson    Seconded by:  Mr. Wayman

ROLL CALL: (4) ayes; (2) abstain

Minutes of 01/02/14 Reorganization Meeting

Motion to approve as presented by:  Mr.  Wayman                  Seconded by:  Mr. Anderson

ROLL CALL: All ayes

 

BILLS & PAYROLL                                                                                

Bills ($118,467.78) and payroll ($189,058.72) totaling $307,526.50 are motioned for acceptance and payment.

 

Mr. Long detailed several  regular and Station #3 expenditures which included the Final Billing from APP Architecture, Interest on St. #3 Notes and Bank Fees, Station #3 Change Orders (1.08%), UAN Fees ($600 less in 2014), Visa charges for St. #3 items, Association Fund Donation (Patfield), Chief’s Vacation Buy-Back and Utilities.

 

Motion to approve as presented by:  Mr. Wayman        Seconded by:  Mr. Gauntner

 

ROLL CALL:   All ayes

 

OPENING PUBLIC PORTION:

No Comments.

 

COMMITTEE REPORTS: 

None to Report                                                                               

                                                                       

OLD BUSINESS:  

None to Report         

 

NEW BUSINESS:  

None to Report

 

CHIEF’S REPORT – Chief Gene Lutz:                                                                                    01-15-14

#2124 Engine:  Chief Lutz reported that he and Ken Takacs visited Countryside Truck and #2124 Engine refurbishing will be completed next week and is on budget.   

 

Ladder Truck Joint Purchase:  Chief Lutz reported that he and Chief McDonald have begun repairs on the recently purchased ladder truck which include new tires and downrigger pad repairs.  The unit will be re-named using Perry and Madison patches and re-numbered with  Perry 2000 series #.   All records, including current ladder test, have been received from Painesville and the truck will be certified when repairs and other changes are completed.  

Station #3 “Punch List”:  Per Chief Lutz, only a few minor items remain:

1)      Air leaks in bay soffits

2)     Insulation adjustments

3)     Tiles in hallway

4)     Front door

5)     Insulation above library

6)     Gutter leaks

7)     Some door finishes

8)    Electrical switches in bay

9)     Bay door sensors adjustments

10) One cracked dorm window

 

2014 BWC Grant:  In previous years, we have applied for and received grant funds to purchase O2 Lifts and Reeves Stair Chairs for the squads.  This year, MFD applied for $55,000 for (2) Cot Lifts with a decision expected in 2-3 weeks

 

2013 Calls:

Total calls       4,028

EMS                1,650

Transfers        1,268

Fire Loss         $278,000   Madison Avenue fire scene investigation is still on-going.

                       

Chief Lutz asked if there were any statistics that the Board would like for him to track for 2014.  Mr. Takacs stated that, in the past, a comprehensive year-end report was published for board review which gave them a bigger picture of annual program costs (personnel/hours, run volumes, training records, public education, inspections, vehicle costs, special equipment purchased, Hazmat, etc.).

Chief Lutz agreed to create such a report for 2013. 

 

Power Outage:  On January 7th, 1700 residents in the north end of Madison Township lost power due to a CEI circuit failure.  Larry Greene of the EMA, and Pat Smith from Madison Schools opened the high school to give people a place to keep warm until the power was restored.  Central Dispatch/911 directed people to go to the high school and the Red Cross was available to give comfort and support as needed.

 

CLOSING PUBLIC PORTION:   No Comments.

 

CLOSING BOARD COMMENTS:                                                                                01-15-14

Mr. Takacs asked that the Madison Fire District website (www.madisonfiredist.com) be updated.

 

Mr. Takacs asked when the county tax disbursement will be received.   Mr. Long reported that an automatic advance will probably be received by the 1st week of February with the balance received by the end of March.

 

Mr. Vest reminded everyone of the February 19th and March 19th Fire Board Meetings at 7:00 pm at Station #3 Training Center.

 

Motion to adjourn to Executive Session to discuss personnel and terms of employment @ 7:42 pm by:  Mr.  Wayman        Seconded by:  Mr. Frager                                      

 

ROLL CALL:  All ayes

 

Executive Session adjourned @ 7:59 pm.

 

 

 

_______________________                           _______________________

Mr. Mark V. Vest, Chairman                                 Nila Brass, Clerk

 

January 2, 2014

CALL TO ORDER @ 7:00 pm

ROLL CALL            x  Mr. Anderson                  x Mr. Takacs             x Chief Lutz

x  Mr. Frager                          x Mr. Vest                 x Mr. Long

x  Mr. Gauntner                   x Mr. Wayman        x Mr. Szeman

Mr. Max Anderson, Mr. Duane Frager and Mr. Ken Gauntner were sworn in as trustees of the 2014 Madison Fire Board.

PLEDGE OF ALLEGIANCE

NOMINATIONS

Mr. Long called for nominations as follows:

CHAIRMAN – Chairman to be from the Village for 2014.

Nomination to Mr. Mark V. Vest.

Motion to close nomination and approve Mr. Vest as Chairman by:  Mr. Takacs  Seconded by:  Mr. Anderson

ROLL CALL:  All ayes

VICE CHAIRMAN – Vice Chairman to be from the Township for 2014.

Nomination to:  Mr. Pete Wayman.

Motion to close nomination and approve Mr. Wayman as Vice Chairman by:  Mr. Gauntner  Seconded by:  Mr. Frager

ROLL CALL: All ayes

New chairman will now direct meeting.

THE FOLLOWING MOTIONS ARE NECESSARY TO BE RECORDED FOR 2014:

Note:  Current status of motion is in parenthesis.

14-001 – Motion for Regular Meetings to be held (the third Wednesday of each month at 7:00 pm.  Meetings will be held at the Station #3 Training Center, and any Special meetings are to be held at the location designated when scheduled).

Motion by: Mr. Anderson  Seconded by:  Mr. Wayman to approve

ROLL CALL:   All ayes

14-002 – Board member pay per year for meetings to be (an annual maximum of $450.00 – to be paid Monthly).

Motion by:  Mr. Gauntner     Seconded by:  Mr. Anderson to approve.

ROLL CALL: All ayes

14-003 – Fire Chief is to (continue at current status.)

Motion by:  Mr. Anderson     Seconded by:  Mr. Frager to approve.

ROLL CALL:  All ayes

14-004 – All part-time and full-time District Firefighters are to (continue at current pay and status per contract.)

Motion by:  Mr. Wayman     Seconded by:  Mr. Frager to approve.

ROLL CALL:  All ayes

14-005 – The established pay period for various classifications as of January 1, 2014 is  (Bi-weekly.)

Motion by:  Mr. Gauntner     Seconded by:  Mr. Anderson to approve.

ROLL CALL:  All ayes

14-006 – To establish the ten holidays for the non-bargaining, full time employees for 2014, and are subject to notice if not taken on that day:

New Year’s Day                    January 1                        Martin Luther King Day    January 20

President’s Day                    February 17                   Memorial Day                      May 26

Independence Day               July 4                              Labor Day                             September 1

Columbus Day                     October 13                       Veteran’s Day                       November 11

Thanksgiving Day                November 27              Christmas Day                     December 25

Friday after Thanksgiving November 28 (added)

Mr. Long and Chief Lutz requested that Columbus Day be eliminated and that the Friday after Thanksgiving be adopted as part of the non-bargaining, full time employee holidays.

Motion to amend by:  Mr. Gauntner       Seconded by:  Mr. Anderson

ROLL CALL:  All ayes

Motion to approve as amended by:  Mr. Wayman        Seconded by: Mr. Gauntner

ROLL CALL:  All ayes

14-007 – Authorize and appoint Legal Counsel at ($350.00 per month for meetings and an office rate of $95.00 per hour.)  Appointment to (Mr. Joe Szeman).

Motion by:  Mr. Anderson     Seconded by:  Mr. Takacs to approve.

ROLL CALL:  All ayes

14-008 – Set the rate for special meeting notification to persons requesting same for ($10.00 per year.)

Motion by:  Mr. Gauntner     Seconded by:  Mr. Wayman to approve.

ROLL CALL:  All ayes

14-009 – (Continue) with the purchase order procedure.

Motion by:  Mr. Takacs     Seconded by:  Mr. Anderson          to approve.

ROLL CALL:  All ayes

14-010 – (Continue in effect), the Madison Fire District Rules and Regulation.

Motion by:  Mr. Wayman     Seconded by:  Mr. Frager to approve

ROLL CALL:  All ayes

14-011 – To establish a Records Committee, which is required to meet at least once a year; members to consist of (Chairman, Vice-Chairman, Fire Chief, Fiscal Officer and Clerk.)

Motion by:  Mr. Frager     Seconded by:  Mr. Gauntner to approve.

ROLL CALL:  All ayes

14-012 – To establish a Full-Time Labor Management Committee, members to consist of

(Mr. Takacs, Mr. Anderson and Fire Chief;  Meetings to be scheduled quarterly.)

Nomination:  Mr. Ken Takacs; Mr. Max Anderson

Motion to approve Mr. Takacs and Mr. Anderson to the Full-Time Labor Management Committee by:  Mr. Frager     Seconded by:  Mr. Gauntner

ROLL CALL:  All ayes

14-013 – To establish a Part-time Labor Management Committee, members to consist of

(Mr. Wayman, Mr. Frager and Fire Chief; Meetings to be scheduled every four months.)

Nomination:  Mr. Pete Wayman; Mr. Duane Frager

Motion to approve Mr. Wayman and Mr. Frager to the Part-Time Labor Management Committee by:  Mr. Anderson     Seconded by:  Mr. Takacs

ROLL CALL:  All ayes

14-014 – To establish an Audit Committee for the purpose of review of the audit procedure and actual audit reports.  Committee to include (Chairman, Vcie-chairman, Fiscal Officer and legal and bank professional(s) as requested.)

Motion by:  Mr. Anderson     Seconded by:  Mr. Wayman to approve.

ROLL CALL:  All ayes

14-015 – Fiscal Officer is to continue (at current status.)

Motion by:  Mr. Anderson     Seconded by:  Mr. Gauntner  to approve.

ROLL CALL:  All ayes

14-016 – Fire clerk is to continue (at current status.)

Motion by:  Mr. Takacs     Seconded by:  Mr. Gauntner to approve.

ROLL CALL:  All ayes

REORGANIZATION MEETING IS CONCLUDED.

Motion to adjourn @ 7:15 pm by:  Mr. Anderson  Seconded by:  Mr. Takacs

ROLL CALL:  All ayes