September 24, 2014

SPECIAL MEETING

CALL TO ORDER @ 7:00 pm

ROLL CALL           x Mr. Anderson                     x Mr. Takacs          x Chief Lutz

x Mr. Frager                           x Mr. Vest             – Mr. Szeman

x Mr. Gauntner                     x Mr. Wayman     x Mr. Pasqualone

REGULAR SESSION: No Fire Board business discussed.

No public comments to report.

EXECUTIVE SESSION: A motion was made to adjourn to Executive Session to discuss questions and legal opinions pertaining to potential transactions with regards to the property at 33 N. Lake Street, Madison, Ohio.

Motion to adjourn to Executive Session @ 7:02pm by: Mr. Anderson

Seconded by: Mr. Gauntner                                 ROLL CALL:   All ayes

Regular Session business may follow.

Motion to Reconvene to Regular Session @ 7:48 by: Mr. Wayman

Seconded by: Mr. Gauntner                                 ROLL CALL:   All ayes

Resolution #14-022 – 33 North Lake Street Buyout: This resolution authorizes the Fire Chief to execute a contract with the Village of Madison, Ohio for the buyout of District leasehold interest in the property located at 33 North Lake Street, Madison Ohio in the amount of $189,000 payable over the next 4 years (2015-2018).

Motion to approve by: Mr. Gauntner                 Seconded by: Mr. Anderson

ROLL CALL: (3) Ayes; (3) Abstain (Takacs, Vest, Frager)

Motion to adjourn Regular Session @ 7:50 pm by: Mr. Wayman

Seconded by: Mr. Anderson                                             ROLL CALL: All ayes

_______________________                           _______________________

Mr. Mark V. Vest, Chairman                                 Nila Brass, Clerk

 

   

 

 

 

 

 

 

 

September 17, 2014

CALL TO ORDER @ 7:00 pm

ROLL CALL           x Mr. Anderson                     - Mr. Takacs (personal business)

- Mr. Frager (personal business) x Mr. Vest           x Chief Lutz

x Mr. Gauntner                     x Mr. Wayman     – Mr. Szeman

PLEDGE OF ALLIGENCE

MINUTES:                                                                                                                         

Minutes of 08/20/14 Regular Session

Page 2, paragraph 4 – language changed as follows:

“Pursuant to discussions held in Executive Session on 3/19/14 regarding the need for special counsel for Station #1 negotiations….” – amended copies in board folder.

Motion to approve as amended by: Mr. Anderson      Seconded by: Mr. Wayman

ROLL CALL: All ayes

MINUTES:                                                                                                                         

Minutes of 09/10/14 Regular Session

Motion to approve as amended by: Mr. Gauntner       Seconded by: Mr. Wayman

ROLL CALL: All ayes

BILLS & PAYROLL

Bills ($60,224.21) and payroll ($179,063.95) totaling $239,288.16 are motioned for acceptance and payment. Chief Lutz detailed several expenditures.

Motion to approve bills and payroll as presented by: Mr. Wayman

Seconded by: Mr. Anderson                                             ROLL CALL:   All ayes

OPENING PUBLIC PORTION:None to report.

COMMITTEE REPORTS: None to report.

OLD BUSINESS:

Resolution #14-021 Amounts & Rates – 2015:

Chief Lutz explained that this resolution documents the District’s acceptance of the amounts and rates generated by existing levies as estimated by the Lake County Auditor’s Office and certified by the Lake County Budget Commission.

Motion by: Mr. Anderson             Seconded by: Mr. Wayman           ROLL CALL: All ayes

NEW BUSINESS: None to Report

CHIEF’S REPORT – Chief Gene Lutz:                                            

Inspection Report: In board folders.

Hydrant and Hose Testing:  Standard testing is underway.

St. #3 Punch List: Captain Kloski reported that the one-year warranty checks are being done at Station #3 including the heating/cooling system where on-going documentation of irregular temperature ranges in certain offices/rooms are being compiled and addressed. The water pressure issues in the back dorm, locker room and kitchen areas still dip too low, by Madison Fire District standards, when multiple outlets are used simultaneously. All calculations have been re-checked and APP Architecture and Heapy Engineering continue to work on the problem (under warranty).

Perry Nuclear Plant: Chief Lutz and Ken Gauntner reported that the base run exercises are going well and the final evaluation will happen on Tuesday, September 23, 2014.

District Vehicles: Chief Lutz reported that all District engines passed their pump tests.

2014 Runs: Chief Lutz reported that the total number of calls this year is basically the same as the last two years, however, fire calls are down. He also reported that we have made 858 Transfer runs in 2014 (average 1200/yr.).

2014-2015 Snow Plow Contract: Chief Lutz asked the board what snow plowing plans are in the works for the upcoming winter season. Fire Board Village and Township Trustees committed to reviewing the issue in their respective municipalities and reporting back whether they will be able to allocate manpower for Station #’s 2 and 3.

CLOSING PUBLIC PORTION:Simon Husted, reporter for the News-Herald, asked about Tony Long’s current District employment status. Mr. Vest replied that Mr. Long is on an unpaid administrative leave as if September 10, 2014.                                                           

 

CLOSING BOARD COMMENTS:                                                                               

Mr. Vest expressed concerns about squad safety issues caused by the lack of opticoms at traffic lights near Giant Eagle and at McMackin Rd. off Rt. 20 (North Ridge Road). Chief Lutz committed to researching ODOT regulations and cost figures for Fire Board review.

Mr. Vest announced that there will be a special Fire Board meeting on September 24, 2014 @ 7:00 pm at St. #3, 840 River Street, Madison. He also reminded everyone of the October 15th, 2014 and November 19th, 2014 Regular Fire Board meeting also @ 7:00 pm at St. #3.

Motion to adjourn to Executive Session to discuss confidential information vs. state law @ 7:21pm by: Mr. Anderson               Seconded by: Mr. Gauntner         ROLL CALL:   All ayes

No Regular business to follow.

Executive Session adjourned @ 8:12 pm.

_______________________                           _______________________

Mr. Mark V. Vest, Chairman                                 Nila Brass, Clerk

 

September 10, 2014

SPECIAL EMERGENCY MEETING

CALL TO ORDER @ 7:00 pm

ROLL CALL           x Mr. Anderson                     x Mr. Takacs          x Chief Lutz

x Mr. Frager                           x Mr. Vest             – Mr. Long

x Mr. Gauntner                     x Mr. Wayman     – Mr. Szeman

REGULAR SESSION: No Fire Board business discussed.

No public comments to report.

EXECUTIVE SESSION: A motion was made to adjourn to Executive Session to discuss personnel, disciplinary action and financials – Regular Session business to follow.

Motion to adjourn to Executive Session @ 7:01pm by: Mr. Frager

Seconded by: Mr. Wayman                                   ROLL CALL:   All ayes

Motion to Reconvene to Regular Session @ 7:42 by: Mr. Wayman

Seconded by: Mr. Anderson                                 ROLL CALL:   All ayes

REGULAR SESSION (cont.):

Andover Bank: Mr. Vest read a letter written to Andover Bank, 6611 North Ridge Road, Madison, Ohio, 44057 dated September 10, 2014 changing the signature card holders to the following authorized personnel:

Mr. Mark V. Vest – Madison Fire Board Chairman

Mr. Peter Wayman – Madison Fire Board Vice Chairman

Mr. Eugene C. Lutz, Jr. – Madison Fire District Chief

The letter further stipulates that Chief Eugene C. Lutz, Jr. is authorized to write Madison Fire District checks not to exceed $5,000.00. Checks in excess of $5,000.00 will require an additional signature from one of the above authorized signers.

Motion to approve by: Mr. Takacs                       Seconded by: Mr. Gauntner

ROLL CALL: All ayes

SPECIAL EMERGENCY MEETING – Regular Session (cont.):                    09-10-14

Auditor of State Ohio – Uniform Accounting Network (UAN): Mr. Vest read a letter written to UAN, 88 East Broad Street, 5th Floor, Columbus, Ohio, 43215 dated September 10, 2014 removing Mr. Tony Long as administrator/current user of the UAN system and designating Chief Eugene C. Lutz, Jr. as authorized administrator with a user name and password and complete control of the Madison Fire District’s UAN system.

Motion to approve by: Mr. Anderson                 Seconded by: Mr. Frager

ROLL CALL: All ayes

Madison Fire District Fiscal Officer: Mr. Vest read a letter written to Mr. Tony Long, 59 Meadowridge Drive, Geneva, Ohio, 44041 dated September 10, 2014 which places Mr. Long on an Unpaid Administrative leave pending a Law Enforcement Investigation, effective immediately. Per Fire Board request, this letter will be sent by both regular USPS mail and certified mail (return receipt requested).

Motion to approve by: Mr. Takacs                       Seconded by: Mr. Anderson

ROLL CALL: All ayes

Motion to adjourn Regular Session @ 7:48 pm by: Mr. Takacs

Seconded by: Mr. Frager                                       ROLL CALL: All ayes

_______________________                           _______________________

Mr. Mark V. Vest, Chairman                                 Nila Brass, Clerk