November 19, 2014

CALL TO ORDER @ 7:00 pm

ROLL CALL           x Mr. Anderson                             – Mr. Takacs (personal business)

x Mr. Frager                                    x Mr. Vest                x Chief Lutz

x Mr. Gauntner                              x Mr. Wayman        x Mr. Szeman



Minutes of 10/15/14 Regular Session

Motion to approve by: Mr. Frager          Seconded by: Mr. Gauntner

ROLL CALL: (4) ayes; (1) abstain (Anderson)


Bills ($25,555.37) and payroll ($197,447.99) totaling $223,003.36 are motioned for acceptance and payment. Chief Lutz detailed several expenditures. September and October 2014 monthly reconciliations were reviewed and signed off by the Board for audit purposes.

Motion to approve bills and payroll as presented by: Mr. Anderson

Seconded by: Mr. Wayman                                               ROLL CALL:   All ayes


COMMITTEE REPORTS: Per Chief Lutz, the District’s Medical/Hospitalization insurance renewal (January 1, 2015) is currently being reviewed and will be brought before the board at the December meeting. He reminded the board that both the Full Time and Part Time Contracts will be renegotiated in 2015.


Opticoms: Mr. Vest reported that, due to recent observations, he questions whether the opticom at Rt. 20 and Rt. 528 is working properly. Chief Lutz committed to rechecking the opticom equipment in all squads immediately.

Snow Plowing for 2014-2015 Season: Mr. Gauntner reported that Madison Township will be plowing the parking lots and driveways at St. #2 this year, and Chief Lutz reported that Madison Village will be servicing Station #3.

NEW BUSINESS:                                                                                                           

Chief Lutz asked the Board to consider renewing the 2003 levy in November, 2015.

CHIEF’S REPORT – Chief Gene Lutz:        

Inspection Report: In board folders.

District Vehicles/Squad Maintenance: Chief Lutz reported that squad #2132’s engine rebuild has been completed and has been returned to service.

District Annual Physicals: Employee Annual Physicals will be conducted in October (bloodwork) and November (actual physical).

Personnel ID Badges: Chief Lutz reported that Lake County has supplied the equipment necessary to issue District ID badges (including title/rank) which will be helpful for identifying personnel in the field, especially on automatic mutual aid calls.

Opticoms: Captain Kloski reported that it will cost $27,748.00 to have (3) Opticoms installed at Rt. 20 & McMackin, Rt. 20 in front of Giant Eagle and Rt. 20 in front of McDonalds. Chief Lutz asked the Board for permission to talk to Madison Township Police Chief Del Calzo about splitting the cost of the proposed opticoms. The Township Trustees advised that there are plans in the near future for reworking the intersection at Rt. 20 and McMackin, and that they will discuss the issue of signals/opticoms with the Township Administration and ODOT as they proceed.

Pierce 75’ Ladder Truck: The additional equipment ordered has been received for the Pierce Ladder Truck jointly purchased by Madison Fire and Perry Fire in November 2013 (Resolution 13-29). The total cost, to be split by the two departments, was less than originally estimated ($15,000). Madison Fire District will reimburse Perry Fire for $6,897.63.

Fire & EMS Report Writing Software: Chief Lutz reported that Lake County Fire Chiefs are continuing to evaluate new report writing software. In an effort to reduce costs and improve performance, Madison Fire District’s legal counsel is reviewing the current contract with Firehouse to see what options are available for moving to a new program.

District CFO Position: Chief Lutz reported that Perry Fire has hired a part time CFO, so Madison Fire will probably need to start advertising for a CFO in January, 2015.

General Information: Chief Lutz also reported that:

1)      the number of fire calls are down so far this year

2)     many young students are job shadowing with the District

3)     the Ebola issue seems to have calmed down and the District has received various equipment for use in responding to Ebola calls as needed.


CLOSING BOARD COMMENTS:None to report.                                                              

Mr. Vest reminded everyone of the Regular Fire Board meeting on December 17th, 2014 @ 7:00 pm at St. #3, 840 River Street, Madison.

Per Board decision, the 2015 Reorganizational Meeting will be conducted before the January 21st Regular Session @7:00 pm at St. #3, 840 River Street, Madison.

Motion to adjourn @ 7:43pm by: Mr. Anderson                     Seconded by: Mr. Gauntner

ROLL CALL:   All ayes

_______________________                           _______________________

Mr. Mark V. Vest, Chairman                                 Nila Brass, Clerk