January 21, 2015

CALL TO ORDER @ 7:21 pm

ROLL CALL           x Mr. Anderson                             x Mr. Takacs               x Chief Lutz

x Mr. Frager                                    x Mr. Vest

x Mr. Gauntner                              x Mr. Wayman

PLEDGE OF ALLIGENCE

MINUTES:

Minutes of 12/17/14 Regular Session

Motion to approve by: Mr. Anderson                Seconded by: Mr. Vest         ROLL CALL: All ayes

Minutes of 01/14/15 Special Meeting

Mr. Gauntner corrected the adjournment time from 7:52 to 7:45 pm.

Motion to approve as amended by: Mr. Gauntner

Seconded by: Mr. Frager                           ROLL CALL: All ayes

BILLS & PAYROLL

Bills ($145,654.40) and payroll ($216,432.73) totaling $362,087.13 are motioned for acceptance and payment. Chief Lutz detailed several expenditures.

Mr. Takacs requested a summary of last year’s gas and electric bills by station, as well as, details of the Ladder Truck repairs paid to Perry Fire on 01/14/15.

Motion to approve bills and payroll as presented by: Mr. Vest

Seconded by: Mr. Gauntner                     ROLL CALL:   All ayes

OPENING PUBLIC PORTION:None to report.

COMMITTEE REPORTS: None to report.

01-21-15

OLD BUSINESS:   None to report.

NEW BUSINESS:

New District Legal Counsel: The Fire Board requested that Chief Lutz contact Stacy E. Dame and advise her that the board has approved Resolution #15-03 retaining her services as legal counsel for the Madison Fire District.                                                                                       

Chief Fiscal Officer Position: Mr. Takacs inquired about the progress being made with respect to the CFO hiring procedure. Chief Lutz reported that, to date, we have received 5 letters of interest and he reminded everyone of the Friday, January 23rd deadline for turning in resumes. Mr. Wayman requested that Chief Lutz email applicant information to the board, and requested that board members review the applicants between Friday afternoon and Monday so the top 3 candidates can be scheduled for interviews.

Annual Appropriations for 2015: Chief Lutz reported that he has received updated tax revenue figures from the Lake County Auditor’s office and he is compiling an amended budget (Resolution #14-024) for 2015 Final Appropriations to be voted on at the next meeting.

Chief’s Report:

Chief Lutz reported that some of the opticoms on Rt. 20 are in for repair under warranty.

Captain Kloski checked to make sure the board received his email reply regarding calendar questions– which they confirmed that they did.

CLOSING PUBLIC PORTION:None to report.

CLOSING BOARD COMMENTS: None to report.

Motion to adjourn @ 7:44 pm by: Mr. Vest

Seconded by: Mr. Frager                                       ROLL CALL:   All ayes

_______________________                           _______________________

Mr. Mark V. Vest, Chairman                                 Nila Brass, Clerk

January 21, 2015

REORGANIZATION PROCEDURE

CALL TO ORDER @ 7:02 pm

ROLL CALL              x Mr. Anderson     x Mr. Takacs                        x Chief Lutz

x Mr. Frager             x Mr. Vest

x Mr. Gauntner   x Mr. Wayman

PLEDGE OF ALLEGIANCE

NOMINATIONS

Chief Lutz called for nominations as follows:

CHAIRMAN – Chairman to be from the Township for 2015.

Nomination to Mr. Wayman.

Motion to close nomination and approve Mr. Wayman as Chairman by: Mr. Gauntner

Seconded by: Mr. Anderson                                                                                    ROLL CALL: All ayes

VICE CHAIRMAN – Vice Chairman to be from the Village for 2015.

Nomination to: Mr. Vest

Motion to close nomination and approve Mr. Vest as Vice Chairman by: Mr. Takacs

Seconded by: Mr. Frager.                                                                           ROLL CALL: All ayes

New chairman will now direct meeting.

THE FOLLOWING MOTIONS ARE NECESSARY TO BE RECORDED FOR 2015:

Note: Current status of motion is in parenthesis.

15-001 – Motion for Regular Meetings to be held (the third Wednesday of each month at 7:00 pm. Meetings will be held at the Station #3 Training Center, and any Special meetings are to be held at the location designated when scheduled).

Motion by: Mr. Vest               Seconded by: Mr. Gauntner to approve                ROLL CALL: All ayes

15-002 – Board member pay per year for meetings to be (an annual maximum of $450.00 – to be paid Monthly).

Motion by: Mr. Vest              Seconded by: Mr. Gauntner to approve.               ROLL CALL: All ayes

15-003 – Authorize and appoint Legal Counsel at ($350.00 per month for meetings and an office rate of $95.00 per hour.) Appointment to (Ms. Stacy E. Dame with Wiles & Richards).

Motion by: Mr. Anderson         Seconded by: Mr. Vest to approve.        ROLL CALL: All ayes

2015 Reorganization Meeting (cont.):                                                                        01-21-15

15-004 – To establish the ten holidays for the non-bargaining, full time employees for 2015, and are subject to notice if not taken on that day:

New Year’s Day                      January 1                    Martin Luther King Day        January 19

President’s Day                      February 16                Memorial Day                                    May 25

Independence Day                July 4                          Labor Day                               September 7

Veteran’s Day                         November 11              Thanksgiving Day                  November 26

Friday after Thanksgiving     November 27                         Christmas Day                                   December 25

Motion by: Mr. Gauntner   Seconded by: Mr. Frager as amended.       ROLL CALL: All ayes

15-005 – Set the rate for special meeting notification to persons requesting same for ($10.00 per year.)

Resolution #15-005 was tabled for further review and clarification purposes.

Motion to Table by: Mr. Vest                       Seconded by: Mr. Gauntner            ROLL CALL: All ayes

15-06 – To establish a Records Committee, which is required to meet at least once a year; members to consist of (Chairman, Vice-Chairman, Fire Chief, Fiscal Officer and Clerk.)

Motion by: Mr. Gauntner        Seconded by: Mr. Vest to approve.          ROLL CALL: All ayes

15-07 – To establish a Full-Time Labor Management Committee, members to consist of

(Two Fire Board Members and Fire Chief; Meetings to be scheduled quarterly.)

Nominations: Chairman and Vice-Chairman of the Fire Board

Motion to approve Mr. Wayman and Mr. Vest to the Full-Time Labor Management

Committee by: Mr. Anderson*   Seconded by: Mr. Takacs*

Discussion: Because there are many items common to both the Full-Time contract and the Part-Time contract, Mr. Takacs recommended that the Fire Board members who accept the Full-Time Labor Management Committee also accept the Part-Time Labor Management Committee.

Mr. Vest (Vice-Chairman) suggested that Mr. Takacs, who has much more experience in labor negotiations, accept the position in his stead. Mr. Wayman (Chairman) suggested that Mr. Anderson, who has more time to devote to this labor intensive task, agree to the committee seat in his stead.

*Mr. Anderson and Mr. Takacs removed their motions from the table.

Nominations: Mr. Anderson; Mr. Takacs

Motion to approve Mr. Anderson and Mr. Takacs to the Full-Time Labor Management

Committee by: Mr. Vest      Seconded by: Mr. Gauntner                                    ROLL CALL: All ayes

2015 Reorganization Meeting (cont.):                                                                        01-21-15

15-08 – To establish a Part-time Labor Management Committee, members to consist of

(Two Fire Board Members and Fire Chief; Meetings to be scheduled every four months.)

Nomination: Mr. Anderson; Mr. Takacs

Motion to approve Mr. Anderson and Mr. Takacs to the Part-Time Labor Management

Committee by: Mr. Vest      Seconded by: Mr. Frager                           ROLL CALL: All ayes

15-09 – To establish an Audit Committee for the purpose of review of the audit procedure and actual audit reports. Committee to include (Chairman, Vice-Chairman, Fiscal Officer and legal and bank professional(s) as requested.)

Motion by: Mr. Anderson     Seconded by: Mr. Frager to approve.        ROLL CALL: All ayes

2015 REORGANIZATION MEETING IS CONCLDED.

Motion to adjourn @ 7:21 pm by: Mr. Anderson

Seconded by: Mr. Gauntner                                                                                    ROLL CALL: All ayes

_____________________________            ______________________________

Pete Wayman, Chairman                             Nila Brass, Clerk

January 14, 2015

SPECIAL MEETING

CALL TO ORDER @ 6:33 pm

 

ROLL CALL           x Mr. Anderson                     x Mr. Takacs          x Chief Lutz

x Mr. Frager                           x Mr. Vest

x Mr. Gauntner                     x Mr. Wayman

REGULAR SESSION: No Fire Board business discussed.

No public comments to report.

EXECUTIVE SESSION:

A motion was made to adjourn to Executive Session to discuss personnel matters.

Motion to adjourn Regular Session @ 6:35pm by: Mr. Gauntner

Seconded by: Mr. Anderson                                 ROLL CALL:   All ayes

There will be no Regular Session business to follow.

Motion to adjourn Executive Session and reconvene to Regular Session @ 7:45 pm

ROLL CALL:   All ayes

REGULAR SESSION:   No Fire Board business discussed.

No public comments to report.

Motion to adjourn Regular Session @ 7:45 pm

ROLL CALL: All ayes

_______________________                           _______________________

Mark V. Vest, Chairman                                        Nila Brass, District Clerk