February 18, 2015

CALL TO ORDER @ 7:00 pm

ROLL CALL           x Mr. Anderson                             x Mr. Takacs               x Chief Lutz

x Mr. Frager                                    x Mr. Vest

x Mr. Gauntner                              x Mr. Wayman


Chief Lutz welcomed Stephanie E. Landgraf from Wiles and Richards who attended the board meeting in lieu of Stacy E. Dame, Fire District Counsel, who was unable to attend.


Minutes of 01/21/15 2015 Reorganization Meeting

Motion to approve by: Mr. Vest              Seconded by: Mr. Frager   ROLL CALL: All ayes

Minutes of 01/21/15 Regular Session

Motion to approve by: Mr. Vest              Seconded by: Mr. Frager     ROLL CALL: All ayes


Bills ($75,488.20) and payroll ($126,193.54) totaling $201,681.74 are motioned for acceptance and payment. Chief Lutz detailed several expenditures.

Motion to approve bills and payroll as presented by: Mr. Anderson

Seconded by: Mr. Gauntner                                                                     ROLL CALL:   All ayes



District Insurance: Chief Lutz reported that he and the insurance committee would be meeting with Dawson Companies on Friday, Feb. 20, 2015 to discuss the dental/vision/life insurance policy.


Resolution 14-024 2015 District Appropriations:

Chief Lutz reported that the estimated revenue figures included in Resolution #14-024 need to be updated and requested that the resolution be amended accordingly – see Resolution #15-013.

Motion to amend by Mr. Anderson     Seconded by: Mr. Gauntner               ROLL CALL: All ayes

Resolution #15-013 Updated Annual Appropriations for 2015:

Chief Lutz reported that he has received updated tax revenue figures from the Lake County Auditor’s office, and pursuant to the Madison Fire Board’s decision to amend Resolution #14-024 accordingly, this Resolution #15-013 reflects the necessary changes to the District Appropriations for the 2015 final budget and was presented for adoption.

Motion to adopt updated figures by: Mr. Takacs

Seconded by: Mr. Vest                                                                               ROLL CALL: All ayes

Resolution #15-010 Joseph Szeman Recognition: Chief Lutz presented Resolution #15-010 recognizing Joseph Szeman for his years of service as legal counsel with the Madison Fire District.

Motion by: Mr. Gauntner             Seconded by: Mr. Anderson         ROLL CALL: All ayes

Resolution #15-05 Special Meeting Notification and Rates:

This resolution was tabled at the 01/21/15 Reorganization meeting. In an effort to clarify the true intent of the resolution, Mr. Gauntner conducted a review and reported his findings with respect to the standards outlined in the Ohio Revised Code. The board thanked Mr. Gauntner for his efforts and Chief Lutz requested that Ms. Stephanie Landgraf, Interim District Counsel, review the issue and prepare a final draft of the resolution with the appropriate language to lend clarification, specify how notification will happen, as well as insure compliance to the ORC. Resolution #15-05 remains tabled.


Resolution #15-011 Chief Fiscal Officer Job Description:

Chief Lutz submitted a revised job description for the position of Chief Fiscal Officer and requested Board approval.

Motion to approve as submitted by: Mr. Takacs

Seconded by: Mr. Anderson                                                                     ROLL CALL: All ayes

Resolution #15-012 – Chief Fiscal Officer New Hire – Joanne Clapp:

Chief Lutz recommended Joanne Clapp for the position of Chief Fiscal Officer of the Madison Fire District and requested Board approval.

Motion by: Mr. Takacs                  Seconded by: Mr. Gauntner         ROLL CALL: All ayes

Resolution 15-014 Andover Bank Authorization:

This resolution gives the Fire Board authority to add Joanne Clapp, newly hired CFO, to Andover Bank’s list of authorized personnel with respect to signature cards for District accounts.

Motion by: Mr. Anderson             Seconded by: Mr. Vest                   ROLL CALL: All ayes

Chief’s Report:

Inspection Report: In board folder.

Cashen Road Bridge Construction: Construction on the Cashen Road bridge will begin in mid-July with an estimated completion date of November 20, 2015

2014 Year End Report: Chief Lutz reported that the year-end report is still being compiled.

ACLS/BLS Training: All personnel have completed the ACLS/BLS training re-certifications.

Madison Village Legal Issues: chief Lutz reported that he has received a summons for the Village Suit and that our insurance company has been contacted and set up to cover any legal fees required.

Comp. Management Class: Captain Kloski reported that he will be attending Comp. Management classes online due to impending changes.

School Safety Program: Captain Kloski also reported that new door barricades for lock downs have been received and installed in Madison Schools as a proactive stance to this new “safety culture” program.

New Fire Gear: Due to errors in sizing and sub-standard construction, the new fire gear purchased from Ricochet has been returned for full credit. The funds set aside for this purchase has been returned to the Capital Fund and the re-bid process has been initiated.

CLOSING PUBLIC PORTION:Joe Vulcan of 7294 Ross Road inquired about the Village “legal issues” and the summons received by the Madison Fire District. The Board was unable to answer Mr. Vulcan’s questions due to pending litigation.

CLOSING BOARD COMMENTS: Mr. Takacs advised the Board that there is an article published in “Cities and Villages” regarding successful private sector Project Labor Agreements which highlights Madison Fire District’s Station #3 building project.

Mr. Wayman reminded everyone of the March 18th and April 15th, 2015 board meeting which will be held at 840 River Street @ 7:00 pm.

Motion to adjourn @ 7:50 pm by: Mr. Anderson

Seconded by: Mr. Vest                                           ROLL CALL:   All ayes

_______________________                           _______________________

Mr. Pete Wayman, Chairman                               Nila Brass, Clerk