September 21, 2016

CALL TO ORDER @ 7:00 pm

ROLL CALL             x  Mr. Anderson                       - Mr. Takacs                 x Chief Lutz

x  Mr. Donaldson                     x Mr. Vest                      x Ms. Clapp                               x  Mr. Gauntner                        x  Mr. Wayman            x Ms. Dame


SWEARING IN CEREMONY:  Stacy Dame, Legal Counsel, swore in (4) new Part Time Hires:  Michael Bernato (FF/P); Brandon Baker (FF/EMT); Samuel Erdani (FF/EMT; and Jesse Sopko (FF/EMT).


Amended Minutes of 07/20/16 Regular Session

Correction made: Page 1, Paragraph 1 – Mr. Pete Richmond is with Richmond and Richmond Insurance.

Motion to approve as amended by:  Mr. Gauntner                   Seconded by:  Mr. Anderson

ROLL CALL:  (3) ayes; (2) abstain (Donaldson, Wayman)

Minutes of 08/17/16 Regular Session

Motion to approve as presented by:  Mr. Gauntner                  Seconded by:  Mr. Anderson

ROLL CALL:  (3) ayes; (2) abstain (Donaldson, Wayman)

BILLS & PAYROLL (08/11/16 – 09/14/16

Bills ($52,527.03) and payroll ($125,870.74) totaling $178,393.77 are motioned for acceptance and payment.

Motion to approve bills and payroll as presented by:  Mr. Gauntner

Seconded by:  Mr. Wayman                                                           ROLL CALL:  All ayes

2016 Financial Report:  Ms. Clapp summarized August, 2016 Expenditures, Overtime Wages and Revenues which included the second half 2016 Property Tax and the second half 2016 Delinquent Property Tax for $17,593.27.


COMMITTEE REPORTS: The Healthcare Committee will need to meet in the near future to discuss the District Medical Insurance renewal for December 1, 2016.

OLD BUSINESS:                                                                                                                          

Resolution #16-17 –  Reallocation of Funds – Earned Benefits Fund:

This resolution authorizes the reallocation of $15,000 from the Transfers-Out Appropriations (General Fund) to the Earned Benefits Fund.

Motion by:  Mr. Gauntner             Seconded by:  Mr. Donaldson       ROLL CALL:  All ayes

Resolution #16-18 –  Reallocation of Funds – General/Contingency Fund:

This resolution authorizes the reallocation of $15,000 from the Workers Compensation in the EMS Services Fund (2281) to the EMS Contingency Fund (2281).

Motion by:  Mr. Anderson                         Seconded by:  Mr. Wayman           ROLL CALL:  All ayes

Resolution #16-19 – Reallocation of Funds – Workers Compensation:

This resolution authorizes the reallocation of $15,000 from the Workers Compensation Appropriations in the Fire Services Fund (1000) to the General Fund Transfer-Out Appropriations (1000).

Motion by:  Mr. Donaldson                       Seconded by:  Mr. Gauntner         ROLL CALL:  All ayes

Resolution #16-20 – Amended Appropriations for 2016:

This resolution amends Resolution #16-004 which provides for current expenses and other expenditures during 2016.

Motion by:  Mr. Anderson                         Seconded by:  Mr. Wayman           ROLL CALL:  All ayes


Resolution #16-16 –  2017 Amounts & Rates:

This resolution accepts the Amounts and Rates for the necessary Tax Levies as determined by the Budget Commission and certifying same to the County Auditor.

Motion by:  Mr. Gauntner                         Seconded by:  Mr. Anderson         ROLL CALL:  All ayes

Resolution #16-21 –  Termination of Firefighters Association Fund:

This resolution authorizes the termination of the Agency Fund established for the Firefighters Association (9001) and further authorizes the transfer of the balance in said fund to the Firefighters Association.

Motion by:  Mr. Wayman              Seconded by:  Mr. Anderson         ROLL CALL:  All ayes

CHIEF’S REPORT:                                                                                                                                                                                                                       

1)     Inspection Report: In Board Folder for your review.

2)    Budget Overview:  Will be forwarded to the Board when available.

3)    District Medical Insurance Review/Renewal: Employees are currently working on updating their Form Fire Profiles online and the Insurance Committee will be meeting with Dawson Companies when all updates have been completed.

4)    Squad #2112 – Sold:  Squad #2112 has been sold on GovDeals and picked up by an EMS company in Louisiana for $8,750.

5)    Cleveland Avenue Fire:  The investigation for the Cleveland Avenue fire has been completed. Chief Lutz will give the gas company permission to remove the gas lines and the Madison Township Zoning Department is free to conclude their business.

6)    Local Church Leaders Meeting:  Chief Lutz reported that he has again met with local church leaders to discuss their participation in aiding families dealing with residential fires with regards to housing, food and donations.  They were all anxious to help and Cornerstone Church is setting up a staging area for donations.  The group gave a donation of $1,000 for smoke detectors for our Senior Program.

7)     Annual Physicals:  All veteran firefighters, paramedics and EMT ‘s will receive annual physicals beginning October 5th.

8)   Local Government Safety Capital Grant:   Chief Lutz reported no one in Northeastern Ohio received any of the $10M Safety Grant last year.  There were 900 applicants seeking $84M in funds for vehicles, facilities, equipment and systems.  75% of the Grant money awarded was for equipment.

9)    Levy Information:  Signs are being distributed and Chief Lutz has been speaking to various groups like the Village Council, the School Board, and the Chamber of Commerce to get our message out into the community.  There will be a levy meeting on September 26th @ 7pm.  All District employees, Board Members and residents are welcome to attend and help spread the word.

CLOSING PUBLIC PORTION:  None to report.                                                       


Mr. Wayman thanked FF Pat Davis who assisted him by taking his blood pressure at the Open House in August.  He stated that he was very impressed with the professional manner in which Pat responded to his need and expressed his gratitude for Pat’s helpful direction and concern and follow up after the fact.  Mr. Wayman commented that he is sure that is how all District personnel do their jobs in serving this community.

Mr. Vest complimented everyone for the good work in getting the levy issue out to the community and stated that it has been a long time since he has heard so many positive comments regarding a levy in this town.  Great Job!

Mr. Gauntner also complimented Lt. Tod Baker for his excellent Customer Service training presentation for District personnel.  Very Well Done! Motion to adjourn @ 7:40 pm by:  Mr. Wayman

Seconded by:  Mr. Anderson                                             ROLL CALL:  All ayes

Motion to adjourn at 7:40 pm

Mr. Mark V. Vest, Chairman                                 Nila Brass, District Clerk