January 18, 2017

CALL TO ORDER @ 7:02 pm

ROLL CALL x Mr. Anderson x Mr. Takacs x Chief Lutz
x Mr. Donaldson - Mr. Vest x Joanne Clapp
x Mr. Gauntner x Mr. Wayman x Stacy Dame

PLEDGE OF ALLEGIANCE

NOMINATIONS: Mr. Wayman called for nominations as follows:
CHAIRMAN – Chairman to be from the Township for 2017. Nomination to Mr. Gauntner.
Motion to close nomination and approve Mr. Gauntner as Chairman by: Mr. Wayman
Seconded by: Mr. Donaldson ROLL CALL: All ayes

VICE CHAIRMAN –Vice Chairman to be from the Village for 2017. Nomination to Mr. Donaldson.

Motion to close nomination and approve Mr. Donaldson as Vice Chairman by: Mr. Takacs
Seconded by: Mr. Anderson ROLL CALL: All ayes

THE FOLLOWING RESOLUTIONS ARE REQUIRED FOR 2017:
Note: Current status of motion is in parenthesis.

17-01 – To establish a Full-Time Labor Management Committee, members to consist of
(Two Fire Board Members and Fire Chief; Meetings to be scheduled quarterly.)

Nominations: Mr. Vest and Mr. Gauntner.

Motion to approve *Mr. Vest to the Full-Time Labor Management Committee by: Mr. Takacs; Seconded by: Mr. Anderson;
Motion to approve Mr. Gauntner to the Full-Time Labor Management Committee by: Mr. Wayman; Seconded by: Mr. Anderson. ROLL CALL for both appointments: All ayes

17-02 – To establish a Part-time Labor Management Committee, members to consist of
(Two Fire Board Members and Fire Chief; Meetings to be scheduled every four months.)

Nomination: Mr. Vest and Mr. Gauntner.

Motion to approve *Mr. Vest and Mr. Gauntner to the Part-Time Labor Management Committee
by: Mr. Takacs Seconded by: Mr. Anderson ROLL CALL: All ayes

*Mr. Vest declined both Full Time (#17-01) and Part Time (#17-02) appointments and Mr. Donaldson was nominated and approved for both at the February 15, 2017 Regular Session.

Motions Required For The Following 2017 Reorganization Business:

A) Motion for Regular Meetings to be held (the third Wednesday of each month at 7:00 pm. Meetings will be held at the Station #3 Training Center, and any Special meetings are to be held at the location designated when scheduled).

Mr. Gauntner and Mr. Donaldson agreed that it will be necessary and beneficial for the Board to visit St. #2 to address various maintenance issues and suggested that they schedule some late spring/early summer Board meetings at the Hubbard Road station to familiarize themselves with current issues.

Motion to approve as presented by: Mr. Wayman
Seconded by: Mr. Donaldson ROLL CALL: All ayes

B) Motion to establish the ten holidays for the non-bargaining, full time employees for 2017, and are subject to notice if not taken on that day:

New Year’s Day – Martin Luther King Day- President’s Day – Memorial Day – Independence Day
Labor Day – Veteran’s Day – Thanksgiving Day – Friday after Thanksgiving – Christmas Day

Motion to approve as presented by: Mr. Anderson
Seconded by: Mr. Wayman ROLL CALL: All ayes

C) A Motion is required to continue in effect, at current status, the following (7) points of business:

1) To establish a Records Committee, which is required to meet at least once a year; members to consist of (Chairman, Vice-Chairman, Fire Chief, Fiscal Officer and District Clerk.)

2) To establish an Audit Committee for the purpose of review of the audit procedure and actual audit reports. Committee to include (Chairman, Vice-Chairman, Fiscal Officer and legal and bank professional(s) as requested.)

3) Board member pay per year for meetings to be (an annual maximum of $450.00 – to be paid Monthly).

4) All part-time and full-time District Firefighters are to (continue at current pay and status per contract.)

5) The established pay period for various classifications as of (January 1, 2017) is
(Bi-weekly.)

6) (Continue) with the purchase order procedure.

7) (Continue in effect), the Madison Fire District Rules and Regulation.

Motion to approve Items C1-C7 above as presented by: Mr. Takacs
Seconded by: Mr. Wayman ROLL CALL: All ayes

Retirement Announcement – Chief Gene C. Lutz, Jr.:

After 33 years in Fire Service, Chief Lutz announced, with mixed emotions, that he will be retiring as of March 1, 2017.

D) A Motion is required to continue in effect, at current status, the following (5) points of business:

1) Fire Chief is to (continue at current status.)

2) Fiscal Officer is to continue (at current status.)

3) Fire Clerk is to continue (at current status.)

4) Authorize and appoint Legal Counsel at ($350.00 per month for meetings and an office rate of $95.00 per hour.) Appointment to (Stacy Dame of Wiles & Richards).

5) Set the rate for special meeting notification to persons requesting same for ($10.00 per year.)

Motion to approve Items D1-D5 above as presented by: Mr. Wayman
Seconded by: Mr. Takacs ROLL CALL: All ayes

2017 REORGANIZATION MEETING IS CONCLUDED.

Motion to Adjourn @ 7:16 pm by: Mr. Anderson
Seconded by: Wayman ROLL CALL: All ayes

_____________________________ ______________________________
Mr. Kenneth Gauntner, Chairman Nila Brass, District Clerk