Jan172018

January 17, 2018 (Reorganization)

Posted by: mfd2104

CALL TO ORDER @ 7:04 pm

ROLL CALL x Mr. Adams x Mr. Gauntner x Chief Baker
x Mr. Anderson x Mr. Vest x Joanne Clapp
x Mr. Frager x Mr. Wayman x Stacy Dame

PLEDGE OF ALLEGIANCE

NOMINATIONS: Mr. Gauntner called for nominations as follows:

CHAIRMAN – Chairman to be from the Village for 2018. Nomination for Mr. Vest.
Motion to close nomination and approve Mr. Vest as Chairman by: Mr. Frager
Seconded by: Mr. Adams ROLL CALL: All ayes

VICE CHAIRMAN –Vice Chairman to be from the Township for 2018. Nomination for Mr. Wayman

Motion to close nomination and approve Mr. Wayman as Vice Chairman by: Mr. Anderson
Seconded by: Mr. Gauntner ROLL CALL: All ayes

THE FOLLOWING RESOLUTIONS ARE REQUIRED FOR 2018:
Note: Current status of motion is in parenthesis.

18-01 – To establish a Full-Time Labor Management Committee, members to consist of
(Two Fire Board Members and Fire Chief; Meetings to be scheduled quarterly.)

Nominations: Mr. Frager and Mr. Gauntner.

Motion to approve Mr. Frager and Mr. Gauntner to the Full-Time Labor Management Committee by: Mr. Wayman Seconded by: Mr. Anderson ROLL CALL for both appointments: All ayes

18-02 – To establish a Part-time Labor Management Committee, members to consist of
(Two Fire Board Members and Fire Chief; Meetings to be scheduled every four months.)

Nomination: Mr. Frager and Mr. Gauntner.

Motion to approve Mr. Frager and Mr. Gauntner to the Part-Time Labor Management Committee by: Mr. Anderson Seconded by: Mr. Adams ROLL CALL for both appointments: All ayes

2018 Reorganization (cont.): 01-17-18

Motions Required For The Following 2018 Reorganization Business:

Motion for Regular Fire Board Meetings to be held (the third Wednesday of each month at 7:00 pm. Meetings will be held at the Station #3 Training Center, and any Special meetings are to be held at the location designated when scheduled).

One summer meeting (July or August) to be held at St. #2 to review any maintenance issues and to familiarize the Board of Trustees with building issues at St. #2.

Motion to approve as presented by: Mr. Wayman
Seconded by: Mr. Gauntner ROLL CALL: All ayes

Motion to establish the ten holidays for the non-bargaining, full time employees for 2018, and are subject to notice if not taken on that day:

New Year’s Day – Martin Luther King Day- President’s Day – Memorial Day – Independence Day
Labor Day – Veteran’s Day – Thanksgiving Day – Friday after Thanksgiving – Christmas Day

Motion to approve as presented by: Mr. Anderson
Seconded by: Mr. Frager ROLL CALL: All ayes

A Motion is required to continue in effect, at current status, the following (7) points of business:

To establish a Records Committee, which is required to meet at least once a year; members to consist of (Chairman, Vice-Chairman, Fire Chief, Fiscal Officer and District Administrative Assistant.)

To establish an Audit Committee for the purpose of review of the audit procedure and actual audit reports. Committee to include (Chairman, Vice-Chairman, Fiscal Officer and legal and bank professional(s) as requested.)

Board member pay per year for meetings to be (an annual maximum of $450.00 per Ohio Revised Code 505.37.1 – to be paid Monthly).

All part-time and full-time District Firefighters are to (continue at current pay and status per contract.)

The established pay period for various classifications as of (January 1, 2018) is
(Bi-weekly.)

(Continue) with the purchase order procedure.

(Continue in effect), the Madison Fire District Rules and Regulation.

Motion to approve Items C1-C7 above as presented by: Mr. Wayman
Seconded by: Mr. Frager ROLL CALL: All ayes

2018 Reorganization (cont.): 01-17-18

A Motion is required to continue in effect, at current status, the following (5) points of business:

Fire Chief is to continue per contract terms.

Clerk/Fiscal Officer is to continue at $12,000 annually.

Re-appointment of Stacy Dame of Wiles & Richards Attorneys at Law as Fire District Legal Counsel at a rate of $95.00 per hour for hours exceeding ten (10) hours per month, and a monthly retainer of $700.00.

Set the rate for special meeting notification to persons requesting same for ($10.00 per year.)

5) District Clerk is to continue at $15.36/hour.

Motion to approve Items D1-D5 above as presented by: Mr. Gauntner
Seconded by: Mr. Wayman ROLL CALL: All ayes

Resolution #18-03 – A Resolution establishing the position of Fire District Administrative Assistant and approving and adopting the job description for said position for the Madison Fire District.

Motion to approve as presented by: Mr. Gauntner
Seconded by: Mr. Wayman ROLL CALL: All ayes

2018 REORGANIZATION MEETING IS CONCLUDED.

Motion to Adjourn @ 7:19 pm by: Mr. Wayman
Seconded by: Frager ROLL CALL: All ayes

_____________________________ ______________________________
Mr. Mark V. Vest, Chairman Nila Brass, District Clerk

For clarity purposes, changes were made as noted above by Stacy Dame to Sections D-1), D-2) and D-5) as well as the Resolution #18-03 Description at the February 21, 2018 Regular meeting.

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